Program Development Associate

Job Title: Program Development Associate

Location: Chicago – Loop

Join Heartland Alliance I nternational’s to support our innovated programs serving marginalized and vulnerable communities.

Organizational Background:

Heartland Alliance International (HAI) is the youngest and fastest growing part of Heartland Alliance for Human Needs & Human Rights, a family of organizations that has been leading anti-poverty and social justice work in Chicago for more than 125 years. HAI is comprised of nearly a dozen country offices implementing programs on a broad range of human rights issues globally, as well as the Chicago-based Marjorie Kovler Center for the Treatment of Survivors of Torture, which serves individuals from more than 50 countries. HAI has significant expertise in the fields of trauma-informed mental health care and access to justice for survivors of rights abuses. It is also an industry leader in access to high-quality and stigma-free health care. Across all of its programs, HAI promotes progressive, innovative approaches to human rights protections and gender equality.

HAI is seeking a qualified individual to join the program development team to support the identification and submission of high quality proposals for grant funding to expand HAI’s human rights programming around the world.


This position is based in HAI’s Chicago headquarters and provides general program development coordination and support, reporting directly to the Senior Program Development Officer. The Program Development Associate will play a key role in identifying new opportunities for funding, providing grant research and analysis support, and initiating and coordinating the completion of high quality grant proposal submissions. Successful candidates will be able to demonstrate a high level of attention to detail and superb organizational and communication skills.

Essential Duties and Responsibilities :

Funding Opportunity Identification and Proposal Coordination

  • Conduct daily searches for relevant funding opportunities
  • Analyze identified notices of funding opportunity (NOFOs)/requests for applications (RFAs) to determine alignment with HAI strategic plan and areas of expertise
  • Schedule and initiate go/no go decision meetings
  • Draft proposal timelines
  • Serve as Team Lead on assigned proposal opportunities, which includes keeping proposal teams adherent to internal and external proposal deadlines
  • Create proposal templates in line with donor requirements
  • Contribute to assigned sections of proposals and complete proposal annexes
  • Complete final packaging of proposal submissions
  • Conduct background research for proposals, as necessary
  • Provide copy editing support to proposal narratives and proposal annexes
  • Conduct donor mapping

Program Development Analysis and Systems Support

  • Manage HAI’s win/loss database and update proposal statuses
  • Provide monthly analysis reports of HAI’s program development performance
  • Maintain and update HAI’s proposal document library and proposal folders
  • Support the Program Development Community of Practice linking Chicago-based and field-based staff across the organization
  • Provide general backstopping for the program development team, which includes scheduling meetings, developing support documents, providing proposal-related travel support, and research
  • Other duties, as necessary


  • Bachelor’s Degree or higher in international development, political science, public policy, social sciences, or related field
  • One to two years of relevant professional experience
  • Excellent written and verbal communication skills
  • Previous non-profit and/or program development/grant writing experience preferred
  • Experience living or working internationally preferred

Other Competencies :

  • Motivation – Eager to learn and contribute to the work of a growing team
  • Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively
  • Adaptability – Adapts to changes in the work environment, manages competing demands, demonstrating the flexibility to respond to and prioritize multiple simultaneous requests and willingness to work in high-paced environment
  • Organization – Highly organized and able to sequence tasks appropriately, coordinating the efforts of multiple individuals
  • Detail Oriented and Thorough – Able to analyze detailed documents and synthesize eligibility criteria and proposal requirements from a variety of donors
  • Teamwork and Collaboration – Approaches tasks with a collaborative attitude; interacts well with people, complements team skills
  • Time Management – Ability to prioritize tasks, manage time and complete projects in a fast-paced, changing environment

Language Skills:

  • Excellent oral and written English language communication skills
  • Knowledge of French or Spanish preferred

Computer Skills:

  • Proficiency in Microsoft Office, Microsoft Excel, Internet Explorer, Outlook/Exchange, Windows operating systems

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to talk or hear.
  • While performing the duties of this job, the employee is frequently required to sit; use hands to handle or feel and reach with hands and arms.
  • While performing the duties of this job, the employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl.
  • The employee must occasionally lift and/or move up to 10 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate.

Heartland Alliance makes all hiring and employment decisions without regard to race, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, physical or mental disability, sexual orientation, sexual identity, immigrant status, political affiliation or belief, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the Organization’s AIDS Policy Statement of September, 1987. Individuals with disabilities requiring accommodation should contact the Employee Services Office at +1 (312) 660-1431.

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