Litigation Project Coordinator

Job Classification: National Project Coordinator

Salary Classification: ADM 1

Reports To: Supervising Attorney

FLSA Status: Exempt

Summary: The Litigation Project Coordinator helps implement and support NIJC's nationwide advocacy and litigation efforts in response to heightened immigration enforcement. As part of this program, the Coordinator, along with NIJC attorneys, will work with NIJC clients and diverse national partners to challenge human rights violations and wrongful immigration enforcement initiatives to promote fairness in our nation's immigration system. Please note, this is not an attorney position. The overall responsibilities of this position involve: (1) working with attorneys to keep project organized and on track of deadlines and responsibilities; this work requires maintaining dockets and calendars and managing client case files in NIJC's database, (2) conducting intake and investigation for litigation related case work, which entails review of case records for appeals and interviewing clients who may become plaintiffs in future cases, (3) synthesizing data and helping to identify trends in immigration practices, and (4) conducting research in support of individual cases.

This position is ideal for someone interested in pursuing law school.

Travel may be required to carry out the program objectives. Individual accountabilities and work volume will be established through the development of annual Success Objectives, within the framework outlined below.

Essential Duties and Responsibilities:

  • Draft affidavits, complete immigration applications, collect evidence in support of an application, and draft legal arguments in support of a case (with supervisor review).
  • Conduct client intakes
  • Investigate factual basis of a potential appeal on behalf of litigation attorneys
  • Work with attorneys to decipher, organize, and identify trends in data obtained under the Freedom of Information Act (FOIA)
  • Proofread, cite check, and format briefs for federal-court filings
  • Become familiar with NIJC's database and work with litigation staff to ensure proper case tracking procedures are used
  • Track federal litigation on three different tracks: (a) NIJC's own litigation, (b) litigation that is at the Supreme Court or likely to go to the Supreme Court, and (c) litigation that is likely to arise in the Seventh Circuit
  • Access the federal court case management system, PACER, for information and working with NIJC's Junior Leadership Board to track cases that are likely to move forward in the Seventh Circuit
  • Provide support to the pro bono component of the project; maintain pro bono assignments and activities in the database, write thank you notes and case summaries for possible case placement.
  • Monitor websites to gather current information regarding country condition abroad and legal developments around the United States.
  • Troubleshoot across departments as issues arise

Competencies: To perform the job successfully, an individual should demonstrate the following competencies.

  • Leadership & Teamwork - Works with staff and external partners on all projects.
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Effectively communicates utilizing a variety of technologies such as phone or video phone (i.e. Skype).
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet target audience needs; Presents numerical data effectively; Is able to read and interpret written information; Effectively communicates and manages electronic communication such as email; Is able to use publisher or other tools to format materials persuasively.
  • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
  • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives
  • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
  • Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience: Bachelor's degree and two years of experience in human rights field, legal and/or communications work required. This position may require experience with vulnerable populations.
  • Language Skills: Fluency in English and Spanish is required. Ability to effectively interview clients and engage in fact-gathering for advocacy or litigation in a fast-paced environment.
  • Technical Skills: Ability to design and maintain program website with minimal training; Fluency in Microsoft Office especially Word and Excel; Ability to maintain and organize large quantities of information in an electronic database
  • Attention to detail and accuracy: Ability to competently and effectively communicate orally and in writing for a variety of audiences; Ability to manage multiple tasks efficiently
  • Demonstrated commitment to immigrants' rights/human rights
  • Volunteer Management: Ability to train interns, to assist with projects, supervise work, and assign additional tasks on an as needed basis
  • Understanding the Importance of Client Confidentiality: In accordance with organizational policies and ethical standards required of the legal profession and the code of professional responsibility, preserves client confidentiality, accounts for client monies, and avoids conflicts of interest.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to talk or hear.
  • The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel and reach with hands and arms.
  • The employee must occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise in the work environment is moderate.
  • This position will require the ability to travel throughout the country, and may include weekend and overnight travel.

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