Coordinator of Grants and Special Projects

Coordinator of Grants and Special Projects

Summary: The Coordinator of Grants and Special Projects is responsible for supporting the development of grant applications, completing and submitting reports for compliance with HUD and other funding agencies. This position communicates with residential program team to ensure accurate data collection and federal regulations are met. The position provides administrative support to the Associate Director of Grants Management on special projects. Individual accountabilities and work volume will be established through the development of annual success objectives, within the framework outlined below.

Essential Duties and Responsibilities:

  • Manages deadlines and reporting related to Housing and Urban Development (HUD) Notice of Funding Announcement (NOFA) and other funders
  • Communicates with program managers to ensure federal regulations are met
  • Ensures deadlines are met for annual progress report submission
  • Coordinates with program and financial team to complete and submit NOFA
  • Serves as Agency Technical Administrator (ATA)
  • Leads staff in addressing and correcting data quality issues
  • In collaboration with financial team ensures prompt execution of grant agreements
  • Serves as liaison with federal project officer(s) and other funders
  • Provide support for grant development
  • Provides administrative support to associate director of grants development
  • Assist with grant reporting submissions as needed
  • Ensures the accuracy, substance and timeliness of work products.
  • Supports the development of professional relationships with appropriate groups and organizations, as approved by supervisor.
  • Participates in team meetings.
  • Conducts internal and external training, when needed.
  • Initiates requests for supervision and interim evaluation/goal setting.
  • Participates in the development of long range plans, periodic assessment reports, success objectives and other significant strategies and systems.
  • Ensures compliance with the standards of Heartland Alliance for Human Needs and Human Rights, Heartland Health Outreach and public and private funding sources.
  • Adheres to professional standards as outlined by governmental bodies, American Psychological Association (APA), National Association of Social Workers (NASW), Illinois Alcohol and Addictions Certification Board (IAACB), and private funding sources. Assists in the development of AGENCY plans/policies related to professional standards. Provides periodic evaluative reviews and/or in-house and external staff training to ensure that staff understand and continue to adhere to such standards. Initiates requests for assistance or guidance from Supervisor to address new issues or complex concepts affecting adherence to professional standards.
  • Other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and Experience: BA/BS required; course work in social work, human services, public policy or related services field preferred. A minimum of 2 years' related experience.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies:

  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
  • Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

  • Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions. < > - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. < > - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. < > - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. < > - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

While performing the duties of this job, the employee is regularly required to talk and hear.

  • The employee is frequently required to use hands to key, handle, or feel and reach with hands and arms.
  • The employee is regularly required to sit, stand and walk.
  • The employee must occasionally lift and/or move up to 10 pounds.
  • Specific vision abilities required by this job include close vision and ability to adjust focus.

Heartland Alliance makes all hiring and employment decisions without regard to race, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, physical or mental disability, sexual orientation, sexual identity, immigrant status, political affiliation or belief, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the Organization's AIDS Policy Statement of September, 1987. Individuals with disabilities requiring accommodation should contact the Employee Services Office at (312) 660-1431.


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