Controller – Heartland Human Care Services

Summary: The Controller will assist the Chief Financial Officer in overseeing the financial reporting, budgeting, training, and risk management activities of Heartland Human Care Services (HHCS). The Controller is responsible for maintaining fiscal records, providing financial information, preparing monthly financial reports, filing reports with regulatory agencies, managing financial risks and controls, preparing financial statements for audits, conducting financial analyses, and making presentations to organization executives and Board members. The Controller works within a team environment with other Finance Department staff, organizational executives, and program management. The Controller reports directly to the Heartland Alliance Chief Financial Officer.

Essential Duties and Responsibilities:

  • Lead and oversee the activities of the accounting staff to ensure the accurate and timely processing of all transaction cycles; Maintain an organizational structure and staffing to effectively accomplish the accounting team's goals and objectives
  • Manage the selection, training, development, and performance evaluation of accounting staff
  • Maintain financial records in compliance with generally accepted accounting principles
  • Ensure timely completion and distribution of accurate financial records, monthly operating statements, financial reports, and analyses; make adjustments as necessary and highlight areas of concern
  • Prepare monthly financial critical indicator reports for executive and program management highlighting significant budget to actual variances and associated financial risks, detailed analyses of accounts receivable, financial forecasts, and other key financial insights
  • Present financial reports and analyses to organization executives and Board members
  • Provide program personnel with financial information sufficient to ensure compliance with local, state, and federal budgetary, contractual, and reporting requirements; Effectively work with program personnel by providing timely financial information and analysis through group and individual meetings
  • Ensure compliance with government grant contracts and other regulations by ensuring the accurate and timely completion of financial reports and other filings, including Illinois Department of Children and Family Services and Illinois Department of Human Services cost reports and quarterly Federal reports
  • Prepare financial statements and schedules in support of the annual audit and government and other regulatory agency audits; Effectively manage relations with auditors and regulatory agencies
  • Assist with preparation of program budgets in accordance with Federal, State and local guidelines
  • Manage cash balances
  • Review and approve account reconciliations in a timely manner
  • Protect organizational financial assets by establishing, implementing, monitoring, and enforcing internal controls, such as financial and accounting policies and procedures; provide recommendations for improvement
  • Establish or recommend to management, economic strategies, objectives, and financial policies
  • Other duties may be assigned

Supervisory Responsibilities: Carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience:Masters degree in Accounting/Finance/Business and 5 years progressive relevant experience or Bachelors degree in Accounting/Finance/Business and 8 years progressive relevant experience. Experience in government and not-for-profit accounting is required. Public Accountant certification is strongly preferred. Ideal candidate must possess a respectable understanding of OMB Uniform Guidance.
  • Language Skills:Ability to read, analyze, and interpret accounting principles, government regulations, financial reports, and legal documents. Ability to respond to common inquiries or questions from management, staff, Board members, auditors, and regulatory agencies. Ability to prepare and write narratives for financial analyses that conform to prescribed style and format in Microsoft Word, Excel, and PowerPoint. Ability to effectively present information to top management, staff, and Board members.
  • Mathematical Skills:Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to work with mathematical concepts such as probability and statistical inference.
  • Reasoning Ability: Strong analytical ability required. Ability to identify problems, ask questions, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Computer Skills: To perform this job successfully, an individual must be able to use, with advanced proficiency, Microsoft Word, Excel and PowerPoint. The individual must have thorough knowledge of fund accounting software.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The employee is regularly required to talk or hear.
  • The employee is frequently required to sit and use hands to key, handle, or feel.
  • The employee is occasionally required to stand; walk and reach with hands and arms.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderate.

Heartland Alliance makes all hiring and employment decisions, and operates all programs, services, and functions without regard to race, receipt of an order of protection, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and family military rights, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, height, weight, or HIV infection, in accord with the organization's AIDS Policy Statement of September 1987.

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