Asset Compliance Manager

Asset Compliance Manager

Summary : Heartland Housing is a nonprofit developer and manager of affordable and permanent supportive housing throughout the Midwest. The Compliance Manager is responsible for meeting the compliance and risk management requirements necessary for the short- and long-term affordability and sustainability of Heartland Housing, Inc.'s (HH) portfolio of properties. This position will require close collaboration with the Director of Property Management and management staff at each property. The Compliance Manager will serve as assistance to the Director of Property Management to represent HH on the Heartland Alliance Risk Management team coordinated by the agency's Chief Corporate Compliance Officer. Individual accountabilities and work volume will be established through the development of annual Success Objectives established by the Director of Property Management.

Essential Duties and Responsibilities:

Compliance Responsibilities:

  • Monitors the completion of new move-in files, lease renewals and annual income recertification, including issuing pre-approvals of income/asset, in accordance with government and lender requirements.
  • Assist Director of Property Management as liaison with government and private lenders around coordination of all asset management and compliance reporting:
  1. Ensures all compliance reporting is performed in a timely and accurate manner and maintained per records retention policies

  2. Coordinates with property management staff on all annual inspections or audits on all HH properties.

  3. Coordinates response with property management and accounting (FAS) teams for any deficiencies/findings related to property inspections or audits.
  • Coordinates with Director of Property Management and FAS on training property management staff around property and asset management policies and YARDI utilization.
  • Develops and maintains compliance manuals for existing and new properties.
  • Takes the lead (in coordination with Director of Property Management) around the development of management documents for new real estate projects (i.e. tenant selection plan, management plan, affirmative fair marketing and management agreement).
  • Supports the Director of Property Management to ensure the initial lease-up goals are achieved on new developments.
  • Coordinates effort to ensure HH consistently receives rental subsidy payments, annual rent and rent subsidy increases, and renewals of specific governmental rental subsidy contracts

Quality Responsibilities:

  • Maintains and updates the Standard Operating Procedures Manual and ensures the implementation at all properties. Coordinates with Director of Property Management around trainings for property management and compliance staff on new procedures.
  • Assists in the development and teaching of new hire orientation for HH staff in coordination with Director of Property Management, Employee Services and FAS.
  • Remains current on developments in affordable and supportive housing, in particular management practices and compliance, through independent study and through attendance at seminars and conferences.
  • Provides fair and timely evaluation of direct reports and provides ongoing support and training to staff.
  • Works with other HH and FAS staff to create and implement strategies for acquiring and/or refinancing existing properties with expiring contracts to ensure their extended affordability.
  • Through support of HH senior management team, assists in evaluation of acquisition and merger opportunities.

Risk Management Responsibilities:

  • Responsible for HH entry and monitoring of Heartland Alliance Risk Registry. Reports to appropriate staff and coordinates corrective action program as per Heartland Alliance policies. Evaluates with Director of Property Management overall risk management environment for HH.
  • Monitors in Risk Registry building code violations and corrective action programs.
  • Serves as HH liaison on any Heartland Alliance ad hoc risk management committees, including Business Continuity, Emergency Response, Risk Management and Corporate Compliance.
  • Coordinates all HH investigations and major resident/tenant grievances and lawsuits .

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Education and/or Experience: Bachelors Degree in a field related to community development and three years related experience, or the equivalent combination of education and experience.
  • Language Skills: Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative techniques or style. Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors.
  • Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
  • Computer Skills: To perform this job successfully, an individual must have knowledge of Internet software; Spreadsheet software and Word Processing software. Preferred knowledge of YARDI;
  • Other Skills and Abilities: Ability to organize and coordinate multiple layers of compliance reporting as required by lender regulatory requirements. Preference for a working knowledge of federal, state and local funding programs rules and regulations for affordable and supportive housing development.
  • Licenses/Certification: Low Income Housing Tax Credit and Housing Occupancy Specialist or similar certification is required.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies.

  • Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
  • Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Solicits and applies feedback from collaborating internal and external partners; Fosters quality focus in others; Documents quality processes and outcomes; Continually works to improve skills; Effectively manages expectations of internal and external individuals.
  • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Demonstrated skill working in a team environment, understanding when and how to effectively incorporate a team approach.
  • Listening/Problem Solving – Ability to give full attention to what others are saying, asking appropriate questions to clarify as necessary. Ability to identify specific problems and develop appropriate solutions, interventions and/or treatments that positively impact results.
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee is regularly required to talk and hear.
  • The employee is regularly required to sit, stand and walk.
  • The employee is required to travel to multiple properties and site locations.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise in the work environment is moderate

He a rtland Allia nce makes all hiring and employment decisions, and ope r ates all programs, services, and funct ions without regard to race, receipt of an order of protection, cre ed, color, age, gender, gender identi ty, marital or parental status, religion, ancestry, national origin, amnesty, physical or mental disability, protected veterans status, genetic information, sexual orientation, immigrant status, political affiliation or belief, use of FMLA, VESSA, military, and fami ly military rights, e x-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of l iv ing conditions and human relations, height, we ight, or HIV infection, in accord wi th the organization's AIDS Policy Statemen t of S e ptember 1987.

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