Harlem Children’s Zone

Office Manager

3+ months agoNew York, NY

HCZ requires all employees to be fully vaccinated against COVID-19 as a condition of employment. Accordingly, successful candidates must be fully vaccinated against COVID-19 and submit proof of vaccination prior to commencement of employment.

Community Pride is a resident driven, neighborhood revitalization program which has led to the creation of community coalitions and the transfer of city-owned buildings to resident management and ownership. We work with community residents to develop their leadership skills, advocate for services, enhance the physical environment of their neighborhood, and improve overall economic stability.

We are seeking an Office Manager for the Community Pride team. The ideal candidate will be committed, energetic and eager to join a progressive, demanding team.

Essential Duties and Responsibilities

  • Responsible for opening and closing the office to the public and staff
  • Support the Community Pride team to ensure compliance with all state, federal, and local employment laws and policies
  • Serve as the primary liaison for various departments throughout the agency; support HR with hiring process
  • Provide calendar management support for Program Director, coordinate meetings and special events calendar;
  • Perform general administrative duties including, but not limited to: preparing letters and documents, photocopying, faxing, mailing, filing and ordering supplies;
  • Answer busy phone system, take messages and transfer information to the appropriate parties
  • Receive, sort, and disseminate mail and deliveries
  • Strategically manage office calendar to maximize efficiency, based on initiatives and priorities
  • Manage employee timekeeping system; remain aware of staff movement in and out of the office
  • Maintain office space including inventory (i.e., supplies and equipment) and deliveries
  • Ensure the site area is always clean and presentable; collaborate with Facility Department to maintain aesthetic appearance of office space
  • Perform other duties as assigned

Qualification, Skill and Knowledge Requirements
  • A dedication and commitment to the mission of HCZ
  • Associate’s Degree with at least 2 years’ experience providing office support, ideally in a school-based setting
  • Knowledge of GoogleDocs, and/or ADP HR software is a huge plus
  • Strong work ethic with impeccable attention to detail
  • Excellent written and verbal communication skills
  • Must be comfortable working independently and as part of a broader team
  • Ability to handle confidential and sensitive information
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook)

We offer competitive salaries and a comprehensive benefits package. To be considered, interested applicants must submit a cover letter and resume. No telephone inquiries or recruiters please. Replies will only be sent to qualified applicants. HCZ is an EOE.

Client-provided location(s): New York, NY, USA
Job ID: Harlem-OFFIC01740

Perks and Benefits

  • Health and Wellness
    • Wellness Program
    • Long-Term Disability
    • Short-Term Disability
    • Life Insurance
    • Vision Insurance
    • Dental Insurance
    • Health Insurance
  • Parental Benefits and Childcare
    • Paid Family Leave
  • Work Flexibility
    • Flexible Work Hours
    • Remote Work Opportunities
  • Office Life and Perks
    • Commuter Benefits Program
  • Vacation and Time Off
    • Leave of Absence
    • Personal/Sick Days
    • Paid Holidays
    • Paid Vacation
  • Financial and Retirement
    • Performance Bonus
    • Pension
    • 401(K)
  • Professional Development
    • Promote From Within