Office-General

• Answer phones, screens and directs large volume of calls, maintain professional and courteous phone manner
  
• Maintain welcoming office environment
  
• Sub-teachers Check in and set them up
  
• First point of contact for parents, visitors, and vendors
  
• Supports students on a daily basis
  
• IT first filter
  
• Placing maintenance phone calls as issues arise
  
• Supporting Lice Checks
  
• Point person for all office machines (copy, fax, printers, etc.)
  
• Handles all mail processing (USPS, FedEx, UPS, etc) including postage and distribution
  
• Sets up employee mailboxes, room signs, hallway passes and building signs
  
• Assists with Fire drills and Lockdown drills
  
• Manages office supply inventory; orders office supplies
  
• Oversee Office Assistant
  

• Primary receiver of all student records
  
• Manage all student files and databases
  
• Receiving, filing and inputting doctor’s notes into the school system
  
• Logs and tracks all student immunization & physical examination dates
  
• Compile and monitor daily student attendance data, including tardies; ability to notice trends and sends out letters to families if student attendance exceeds a certain amount of incidences
  
• Contact families to verify absences
  
• Maintains student waiting list for enrollment
  
• Receives and processes applications for lottery and enrollment
  
• Conducts district verifications for lottery and enrollment
  
• Assists Operations Manager with School Food service and tracking
  
• Completes with daily dismissal list
  
• Follow up students out of uniforms
  
• Weekly Attendance Report, attendance letters, and scheduling attendance meetings
  
• Setting up robocalls (attendance/tardy/uniform )
  

• Strong commitment to Growing Up Green Charter School's mission and green theme
  
• Excellent problem-solving skills and demonstrated ability to enforce policies and procedures
  
• Outstanding organizational skills with impeccable attention to detail
  
• Ability to work in a fast-paced, collaborative environment
  
• Superb time management skills
  
• Maturity, sense of humor and strong work ethic
  
• Bilingual English/Spanish preferred but not required
  

• Proficient experience with Microsoft and/or Mac; exceptional computer skills
  
• Previous database experience preferred
  
• Experience working with children required
  
• At least two years administrative experience, preferably in an educational setting
  

• Bachelor's Degree from an Accredited College or University