The Legal Secretary in Goodwin's DC Office will support a team of fast-paced Private Equity lawyers in a busy, exciting environment. The ideal candidate is highly client service oriented and provides quality and efficient legal secretarial and administrative support to a team of attorneys, specialists and paralegals.
Client Service: Answers telephone calls and takes accurate and complete messages, gives information to callers, refers to others, or holds for team members. Provides relevant and timely information to clients and team members in a professional, courteous, and effective manner.
Document Preparation: Prepares accurate, error-free, and properly formatted legal papers and correspondence. Works with all types of documents such as correspondence, reports, records, forms, minutes of meetings, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, recorded voice dictation, or previous version. Proofreads and edits documents for grammar, spelling, punctuation, and format. Files documents and emails in the Firm's electronic document software.
Time Entry/Billing: Inputs team members' time entries on a daily basis. Opens new client and/or matter numbers; performs conflict checks; demands prebill selection of monthly bills for attorney review; makes appropriate transfers, write-offs, and corrections; applies retainers, on account fees, and on account disbursements for third-party billings; handles special billing requests from clients, i.e., travel detail, special billing formats; copies, mails and forwards copies of finalized bills to Accounting Department; maintains billing files; receives, copies, files and submits client checks to Accounting Department; prepares client audit reports; acts as liaison with Accounting Department on past due receivables.
Scheduling: Schedules appointments, including meetings, conferences, court dates, and depositions for team members. Coordinates work flow and prioritizes work so that all deadlines can be met. Arranges travel schedule and reservations for team members. Reserves conference room(s) for meetings; arranges for special equipment, and coordinates catering services.
Mail: Reviews, prioritizes, and routes incoming mail. Prepares outgoing mail and overnight packages. Coordinates messenger pickups and deliveries.
- Filing: Maintains current and orderly files according to Firm guidelines, including, but not limited to client files, chronological, administrative, materials for closings, court filings, and ongoing cases. Provides quick retrieval of information, general document control, and updates materials. Closes files and sends to storage following Firm policy.
Solid working knowledge of all Microsoft Office suite of programs.
Knowledge of billing and other CMS/DTE functions is a plus
Must work well independently as well as in a team
Strong oral and written communication skills
Ability to prioritize and establish work objectives
Ability to work under deadlines, time pressures, and a generally high level of demand.
- Prior experience supporting a transactional practice is a plus
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Legal Recruitment Manager
Susan helps Goodwin make good hires. And once Goodwin’s new Associates and Summer Associates have arrived, she supports and coaches them in their professional development.
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