Business Law Department Administrator

GENERAL SUMMARY:

The Business Law Department ("BLD") Administrator works with the Chief Practice Management Officer and Attorney Development Managers ("ADMs") as well as attorneys at all levels to implement and administer business goals and specific initiatives for the BLD. The Administrator manages the workflow and activities across Department as required by the Firm's business cycle, as well as develops best practices for recurring processes and reporting. The major purpose and end result is to help ensure the smooth functioning of the Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Personnel workflow responsibilities:

  • Coordinate the department's annual Partnership Process, including gathering financial and personnel data on candidates, maintaining the BLD Partnership site, as well as streamlining procedures and capturing best practices from year to year.
  • Coordinate attorney and paralegal onboarding and departures, including gathering orientation materials, advising attorney/paralegal of processes, following up transition details.
  • Coordinate with ADMs on the selection of BU process conducted annually with regard to rising third-year associates.
  • Coordinate with ADMs on the annual ARC process, sending out materials, tracking review delivery and follow up, as necessary.
  • Coordinate BU staffing calls including soliciting agenda items and preparing agenda.
  • Oversee all processes related to the department-wide use of Contract Attorneys including, onboarding the Contract Attorneys and facilitating the transition of the Contract Attorney (either out of the firm or to a permanent firm position).
  • Conduct nominations for representatives to the Committee of Business Law Associates ("CBLA") and work with CBLA Chair to schedule topics and guest speakers.
  • Maintain various processes and reports for distribution related to BLD personnel.

Responsibilities related to the Boston Office

  • Coordinate with Boston Office Administrator all office moves and assignments in the Boston BLD.
  • Plan social functions (in conjunction with Catering & Event Planning) including going-away parties, first-year associate welcome event, informal get togethers and secretarial socials.
  • Assist Facilities in identifying found materials and coordinate the disposition of those materials.

Responsibilities related to fostering and institutionalizing "best practices"

  • Serve as Opinion Committee Coordinator (i.e., gathering signed opinions and uploading to Opinion Committee Workspace; maintaining iNet page).
  • Create and maintain various department checklists (i.e., personnel departure checklists) necessary for recording standard functions and capturing best practices.
  • Maintain Corporate Calendar Tickler of client deadlines (i.e., annual report filings; Edgar Code updates).

Miscellaneous Responsibilities

  • Administer the Time Entry quarterly and year-end awards program.
  • Assist Finance Department with issues relating to vendors used by the department (i.e., CT Corporation invoice management).
  • Maintain iNet Business Law Administration Page.

ADDITIONAL DUTIES AND RESPONSIBILTIES:

  • Taking the lead on certain projects as directed.
  • Serve as "Air Traffic Controller" for external and internal "Who Do I Need to Talk to Calls?".

RequirementsKNOWLEDGE, SKILLS AND COMPETENCIES:

  • Outstanding attention to detail, organizational, teamwork and communication skills required.
  • Demonstrated ability to propose ideas and solutions, listen actively, take initiative and manage multiple projects simultaneously.
  • Superior judgment and the ability to resolve conflicts and issues independently.
  • Must be able to protect and maintain confidential and sensitive information.
  • Strong interpersonal and relationship-building skills required;
  • Must have the ability to execute under short deadlines and under high pressure situations.
  • Strong knowledge of computer systems and data management tools including Expert, EIS, iManage/Desksite, billing and KM systems, as well as proficiency with Microsoft Office suite.

EDUCATIONAL QUALIFICATIONS/JOB EXPERIENCE REQUIREMENTS:

  • Bachelor's degree or equivalent.
  • (7-10) years of work experience, preferably in a law firm or professional services firm in a role involving direct client or attorney contact.
  • Prior experience working independently and directing or overseeing the work of others is ideal.Apply On-lineSend This Job to a Friend

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