Sr. Third Party Audit Manager, Asia
Finance, Accounting, Auditing, Risk assessment, Internal control, or other backgrounds such as Bio engineering, quality, EHS but with strong knowledge and experience in internal /external audit, with pharma industry experience as preferred
- At least 8-9 years working experience in MNCs, compliance, internal control, external/ internal audit related experience preferred
Other Job-Related Skills:
- Integrity and reliable
- Good presentation, communication and influence skill
- Ability to negotiate effectively and comfortable to deal with conflicts
- Be confident to interact with middle-senior internal/ external stakeholders
- Sound experience in leading audit engagement
- Be flexible and open-minded to new ideas, new ways of working and keen to find improvement opportunities
- Experienced in leading teams and working effectively as a team player; Self-motivated
- Has learning agility and be able to adapt self in new environment or new requirements
- Proven ability to work under pressure against tight and changing dead-lines and prioritize work to deliver
- Ability to work independently and proceed with objectives with minimal guidance and oversight
- Strong knowledge about Corporate Governance and Internal control framework, ABAC and third party risk
- Be knowledgeable to pharma /healthcare industry and familiar with Asia country environment, culture and regulations
- Fluent in English, other Asia Country language skills preferred
- Advanced Excel, data analysis and other Microsoft Office skills
- Familiar with ADP tools (preferred)
- Certified Public Accountants, Certified Internal Audit (preferred)
Asia Third Party Audit team's remit is to provide LoC/ Regional management of additional assurance of how well our high risk third parties are providing products or services to GSK and how well GSK monitors the third Parties' behaviour to ensure compliance across GSK Asia, specifically on risks associated:
Bribery and Corruption
Distribution Channel Integrity
Third Party Oversight
Financial Reporting and Disclosure
This role is to support the team to deploy the best practice of third party audit in China to a wider organization and cover high-risk markets in Asia. By conducting a risk-based audit (leveraging with external professional audit services) on targeted third party group, the organization is able to get clear picture how the relevant third party related risks are managed and whether the third party provides services/ products or doing business with or on behalf of GSK in line with local laws/ regulations, contract obligations and GSK internal requirements. This is part of independent business monitoring and by doing audit and managing CAPAs to address the root cause, will help to ensure a complete and robust internal control framework in place to mitigate inherent and operational risks on third party perspective.
The role holder will ensure a high level of service is provided. The responsibility focuses on Rx /Vx organization in Asia & all BUs in China and may cover R&D, Cx and GMS in rest countries in Asia (excl. China) at ad-hoc basis.
Support Director of Third party audit, Asia, in developing a risk-based third party audit program in Asia, by leveraging with China existing best practice and global evolving third party oversight framework, and responsible to deliver the program to provide assurance to Asia senior management on risks associated with Bribery and Corruption, Commercial Practices, Scientific engagement, Distribution Channel Integrity, Third Party Oversight, Employee and Third Party Fraud and Financial Reporting and Disclosure, etc..
1.Building network with key stakeholders such as Asia/country LT, FIN, procurement, compliance, commercial, ABAC CoE, IBM, A&A, Investigation and global TPO team. Equip self sound knowledge about market environment, objective, business status and key risks associated with diff. kinds of third parties. Proactively keep abreast of key developments and risks in the industry and GSK globally and be prepared to adapt audit focus and approach to reflect changes internally and externally;
2.Be able to work with different business units in the organization and understand diff. risk universe for relevant BUs in third party perspective (BUs may include Rx, Vx, Cx, R&D and GMS across China/Asia);
3.Assist in preparation of annual third party audit plan and executing audits using a risk based approach. Perform annual risk assessment (together with Compliance Officers) to ensure that the relevant internal control is robust by maintaining an up-to-date Audit Universe and align with relevant governance groups, e.g., IBM, A&A, investigation, global TPO team, ABAC CoE, GxP audit;
4.Planning and leading to perform financial, operational and compliance related audits for relevant high-risk third parties who engage with GSK to identify any control deficiencies in both internal and external and make practical recommendations to improve controls. Sometimes may also need to be able to act as a team member to deliver the annual audit plan effectively:-
1)Develop audit program for each audit engagement to ensure a robust and practical audit methodology is in place and up-to-date to reflect risks to be addressed as well as business needs and requirements;
2)Work effectively with external sourced audit firm to perform the onsite audit, be able to provide clear instructions, guidance and suggestions to the field work staff/ colleagues to complete the audit in an efficient way;
3)Proactively engage with internal and external stakeholders to communicate the audit status and result;
4)Responsible for ensuring the audit products are completely documented and with high quality (planning documents, working papers, kick-off/debriefing/ wrap-up meeting presentations, supporting evidence, audit report, etc.), to be maintained according to GSK Global documents retention policy;
5)Maintain quality control and oversight closely on external sourced audit firm's performance to ensure audit engagement performed successfully.
5.Proactively follow up with internal and external parties on agreed actions to recommended internal control improvements to ensure these have been implemented in a timely manner. Ensure that recommendations are followed through, tracked, embedded and monitored;
6.Be able to translate audit findings/ observations to actions addressing root cause and refine internal control framework together with mgt team and compliance officer which may result in any program like third party training, management monitoring, SOP standardization/ update or process optimization/ simplification;
7.Proactive interactions with relevant business functions and leadership team to enhance their audit and risk awareness and understanding;
8.Adopt a flexible approach in addressing ad-hoc requests and tasks. Be able to travel across Asia countries to perform the audit (max. 10-15%).
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