Sales Team Assistant

Your Responsibilities:
Job Purpose

To ensure excellent back-office support to the Sales Director and extended Sales Team (Regional Sales Managers and Field Sales Force, Key Account Management, Shopper/Trade/Customer Marketing, Sales Analyst).

Key Responsibilities

• Support Sales Team
- Calendar management & organization of Sales Meetings according to CCC Process
(e.g. Weekly Sales Forecast Meetings, Sales Committee Meetings, 1-2-1's, cycle meetings,
conferences, trainings): ideation/planning/execution according to brief/guidance including prep. of
the appropriate infrastructure, documents and presentations in the required languages
- Compose Sales internal communication and meeting minutes in German, French, English
- Prepare sales offer sheets in alignment with RVL's, Supply, Customer Service
- Manage driver safety requirements according to policy (e.g. organize driver safety training,
periodically check validity of drivers licenses)
- Organize onboarding plans for new Sales recruits and manage induction period

• Support Sales Director
- Calendar management
- Organization of business trips
- Expense management
- Ad hoc support (e.g. inputs into presentations) and assigned special projects

• Support the Regional Sales Managers ("RVL's" resp. "FLM's")
- Manage and write simple, clear Direct-to-Customer communications (Fachhandelskommunikation)
- Field Sales Force support:
a) Be the direct contact for ad hoc queries, solve them independently or redirect as appropriate,
b) Manage content for the field sales force tab on the Rotkreuz intranet,
- Support organization of efficient Regional Sales Meetings
- HMG project support

• Procurement / Trade spend management for Field Sales Force and KAM
- "Purchase to Pay" (P2P) process: Invoice and Purchase Order Management
(Shopper; Power User SAP; Vendor Management System)
- "Trade Spend Management" and "Trade Claim Management" (TSM / TCM): (Non) Volume Trade
Agreement and Promotion (NVTA / NVTP) recording, invoice accounting resp. processing
- Records Management: Physical and electronical storage of Sales Contracts according to GSK
policies and law

• 2-way deputy relationship with GM Assistant and Key Account Operations Associate

• Cross-functional accountabilities
- Oral Healthcare congress administration
- Support "Global Support Function"- Leads as required, e.g. vendor invoicing without PO/NVTA-
- Mail distribution

Why You?

Basic qualifications:
- Commercial education (gelernte kaufmännische Angestellte)
- 3-5 yrs. experience in similar team assistant function with full awareness of administrative team support tasks
- Fluent in German / French / English (spoken & written)

Preferred qualifications:
1. Software applications
2. Organizational skills
3. Team orientation
4. Service, customer oriented
5. Reliability and sense of responsibility
6. Goal oriented, self-driven
7. Commitment
8. Communication skills

Why GSK?:
At GSK, our mission is to improve the quality of human life by enabling people to do more, feel better and live longer. Our three world-leading businesses research and deliver innovative medicines, vaccines and consumer healthcare products. We need a talented and motivated workforce to deliver against our strategy. To achieve this, we strive to attract the best people and to create an environment that empowers and inspires.


Contact information:
You may apply for this position online by selecting the Apply now button.
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