Project Management Officer - Risk Facilitator

Your Responsibilities:
Job Purpose:

The PMO is a dedicated function. Contingency workers for this position are assessed on an exceptionbase.
No direct report between project managers and PMO is foreseen.
Job purpose at a glance:
The head of PMO contributes
1. to optimise projects, portfolio, risks, resources and other planning execution & capabilities within
S/MPU,
2. to develop true partnerships with PM (transversal & local), MPU leadership team and central
PMO team and finally,
3. to communicate proactively key information to all relevant stakeholders (define and implement
stakeholder maps and engagement plans)
Attention points:
PMO to be able to have a strategic vision whilst also being involved in shop floor operations
Up to the MPU head to decide PMO permanent member of leadership team or member of selected
meetings.
Job purpose detailed view: grouped into 5 clusters:
Demonstrating Business Acumen
Optimised projects and portfolio management
Optimised (business) risks management
Accurate view on resources and planning capacity
Building capabilities and performance culture

Key Responsibilities:

1/ Portfolio linked to annual objectives and performance management:
Provide direction for prioritization, risks mitigation
Prepare and facilitate project board meetings
Develops, tracks and communicates metrics to ensure efforts and resource deployment are implemented
effectively and in line with business goals, objectives and strategy
As a leader, personally role models and develops the team towards high performance behaviours in line
with the leadership framework.
2/ Portfolio up-to-date and optimised:
Ensure alignment of priorities, scope and resources with S/MPU Leadership Team to so that the portfolio
is feasible (challenging but not impossible).
Manage the follow up of all projects impacting the MPU whatever the trigger (QIP, Capex, RPC, CAPA,
risk management ...).
Continuously anticipate and follow up potential priority changes while assuring compliance with existing
standards
Track project portfolio activity completion against baselines.
Identify planning risks and issues; propose re-prioritization, remediation or escalation.
Ensure best resources allocation
3/ PM supported:
Support PMs in preparing potential projects for project qualification decision by MPU management
(GO/NO GO). Ensure potential projects follow a stage gate review process.
Educate on best practice and behaviors to manage projects and tools (iPM, Capman).
Facilitate localization of Resource Demand Sheet (RDS).
Is able to sit next to a PM or at the MPU LT table and have him/herself heard because (s)he is:
Previous experience in multidisciplinary activities in highly scientific environment with GMP rules
(business acumen)
Recognised for building true partnership with stakeholders
Able to link the S/MPU annual objectives with the portfolio and be able to explain the rationale
4/ Capacity managed:
Apply guidelines provided on capacity calculation
Measure performance through defined KPIs
Ensure monthly comparison workload/capacity and facilitate any decision/action to ensure coherence
and portfolio sustainability.
5/ Central PMO team (Belgian Operations) aligned:
Share Project Board Meeting minutes and invites
Provide requested information on time and with quality to central PMO team
Actively participate to the PMO community
Dotted-line reporting to head of central PMO team
Ensure IOLT/ BOLT alignment tools (currently YOP e-tool, iPM and Capman) are updated
Page 5 of 7
6/ Risk register maintained:
Provide expertise & direction for prioritization, risks mitigation
Prepare and facilitate risk review meetings
Develops, tracks and communicates metrics to ensure efforts and resource deployment are implemented
effectively and in line with business goals, objectives and strategy
Is able to sit next to a risk owner or at the MPU LT table and have him/herself heard because (s)he is:
Previous experience in multidisciplinary activities in highly scientific environment with GMP rules
(business acumen)
Recognised for building true partnership with stakeholders
7/ Project Review Board Meeting leadership and Drive (+ risks review meeting)
Lead and Drive PRB/Risks review meetings:
Ensuring meeting dynamic and performance
Bringing all relevant facts & data to make appropriate decisions if needed
Engaging before and after on portfolio execution

Our Offer:

At GSK we provide a supportive working environment, and a range of development challenges and opportunities. We also offer competitive benefits and compensation packages designed to attract and to retain the very best. GSK is proud to promote an open culture, encouraging people to be themselves and giving their ideas a chance to flourish. GSK is an equal opportunity employer.


The Department:

Once our pioneering treatments have been developed, they are manufactured to the highest standards and distributed across the regions that need them most. Accomplishing this as efficiently and quickly as possible can quite literally be a matter of life and death. So it's no wonder that more than 70% of our talented workforce is based within Global Industrial Operations - the essential business unit that manufactures and manages the entire vaccine supply process, from customer order to product dispatch on a global scale.
As the name suggests, it operates in a multi-national context across more than 17 sites around the world, working closely in tandem with colleagues from a variety of disciplines and professions.
The department is structured in operating units that focus on various aspects of the manufacturing and supply process. These include Industrialisation (overseeing the transfer of production from R&D to a commercial level), Supply Chain Management and Technical Services.

Why You?

Basic qualifications:
University degree preferably with a scientific orientation
(Engineering, Science); Master degree preferred
Knowledge of manufacturing to enable adequate level of influence
and challenge MPU management and project managers on project
on time completion, cost, finance and project management process continuous improvement

Minimum of 8 years of experience in the Biopharmaceutical
Industry: highly scientific environment, with GMP rules.

Project management skills:
Transversal projects
Portfolio management (optional)
Performance management
Computer literate (MS Office-Project, Excel master, PowerPoint, SharePoint)
Optional: PM certification (PMI, PRINCE2)
Optional: Risks management tools (risks analysis, FMEA)
Soft skills:
Make it happen mindset & capabilities
Rigor in execution, results driven; Demonstrated strength in problem solving
Analytical skills
Pragmatic
Deal with complexity and uncertainty
Recognized excellent customer focus and interpersonal skills; Is able to build and maintain
true partnership within teams and different departments; Demonstrated stakeholder
management skills a must
Able to adapt to audience (from blue collars to senior leaders)
Change management basics (within current S/MPU context)
French native with demonstrate fluency in spoken and written English, including presenting,
and negotiating

Preferred qualifications:
Engineering, Science: Technical as opposed to Bio/chemical oriented specialization
To be able to understand the technical facility (cleaning room, autoclave, cuves, steam piping, stop & fix notion, technical validation)
Minimum of 8 years of experience in the Biopharmaceutical
Industry: highly scientific environment, with GMP rules.

Why GSK?:
GSK is one of the world's leading research-based pharmaceutical and healthcare companies - is committed to improving the quality of human life by enabling people to do more, feel better and live longer.

GSK Vaccines is one of the world's leading vaccine companies, with a comprehensive portfolio of 39 vaccines for infants, adolescents and adults and 15 more in development. We have more than 16,000 people working worldwide to deliver nearly 2 (1.9) million vaccines every day to people in around 90% (172) of the world's countries.
For further information, please visit www.gsk.com.

*LI-GSK

Contact information:
You may apply for this position online by selecting the Apply now button.
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