PMO & Risk Facilitator

Basic qualifications:

  • University degree preferably with a scientific orientation (Engineering, Science); Master degree preferred – PMI certification is an asset.
  • Knowledge of manufacturing to enable adequate level of influence and challenge MPU management and project managers on project on time completion, cost, finance and project management process continuous improvement

Experience :

Minimum of 8 years of experience in Project/Risk Management in the Biopharmaceutical Industry: highly scientific environment, with GMP rules

Preferred qualifications:

Specific Knowledge

Hard skills :

  • Very good experience in Project/Risk managements
  • Computer literate (MS Office-Project, Excel master, PowerPoint, SharePoint)
  • Optional : PM certification (PMI, PRINCE2)
  • Optional: Risks management tools (risks analysis, FMEA)

Soft skills:

  • Make it happen mindset & capabilities
  • Rigor in execution, results driven; Demonstrated strength in problem solving
  • Analytical skills & Pragmatic
  • Deal with complexity and uncertainty
  • rue partnership within teams and different departments; Demonstrated stakeholder
  • management skills a must

Details:

Job Purpose:

  • To optimise projects, portfolio, risks, resources and other planning execution & capabilities within S/MPU,
  • To develop true partnerships with PM (transversal & local), MPU leadership team and central PMO team and finally
  • To communicate proactively key information to all relevant stakeholders (define and implement stakeholder maps and engagement plans)

Key Responsibilities:

1/ Portfolio linked to annual objectives and performance management:

Provide direction for prioritisation, risks mitigation

Prepare and facilitate project board meetings

Develops, tracks and communicates metrics to ensure efforts and resource deployment are implemented effectively and in line with business goals, objectives and strategy

As a leader, personally role models and develops the team towards high performance behaviours in line with the leadership framework.

2/ Portfolio up-to-date and optimised:

Ensure alignment of priorities, scope and resources with S/MPU Leadership Team to so that the portfolio is feasible (challenging but not impossible).

Manage the follow up of all projects impacting the MPU whatever the trigger (QIP, Capex, RPC, CAPA,risk management …).

Continuously anticipate and follow up potential priority changes while assuring compliance with existing standards

Track project portfolio activity completion against baselines.

Identify planning risks and issues; propose re-prioritization, remediation or escalation.

3/ PM supported:

Support PMs in preparing potential projects for project qualification decision by MPU management (GO/NO GO). Ensure potential projects follow a stage gate review process.

Educate on best practice and behaviors to manage projects and tools (iPM, Capman).

Facilitate localization of Resource Demand Sheet (RDS).

Is able to sit next to a PM or at the MPU LT table and have him/herself heard because (s)he is:

  • Previous experience in multidisciplinary activities in highly scientific environment with GMP rules (business acumen)
  • Recognised for building true partnership with stakeholders
  • Able to link the S/MPU annual objectives with the portfolio and be able to explain the rationale

4/ Capacity managed:

Apply guidelines provided on capacity calculation

Measure performance through defined KPIs

Ensure monthly comparison workload/capacity and facilitate any decision/action to ensure coherence and portfolio sustainability.

5/ Central PMO team (Belgian Operations) aligned:

Share Project Board Meeting minutes and invites

Provide requested information on time and with quality to central PMO team

Actively participate to the PMO community

Dotted-line reporting to head of central PMO team

Ensure IOLT/ BOLT alignment tools (currently YOP e-tool, iPM and Capman) are updated

6/ Risk register maintained:

Provide expertise & direction for prioritisation, risks mitigation

Prepare and facilitate risk review meetings

Develops, tracks and communicates metrics to ensure efforts and resource deployment are implemented effectively and in line with business goals, objectives and strategy

Is able to sit next to a risk owner or at the MPU LT table and have him/herself heard because (s)he is:

  • Previous experience in multidisciplinary activities in highly scientific environment with GMP rules (business acumen)
  • Recognised for building true partnership with stakeholders

7/ Project Review Board Meeting leadership and Drive (+ risks review meeting)

Lead and Drive PRB/Risks review meetings:

  • Ensuring meeting dynamic and performance
  • Bringing all relevant facts & data to make appropriate decisions if needed
  • Engaging before and after on portfolio execution

Our Offer:

At GSK we provide a supportive working environment, and a range of development challenges and opportunities. We also offer competitive benefits and compensation packages designed to attract and to retain the very best. GSK is proud to promote an open culture, encouraging people to be themselves and giving their ideas a chance to flourish. GSK is an equal opportunity employer.

The Department:

Once our pioneering treatments have been developed, they are manufactured to the highest standards and distributed across the regions that need them most. Accomplishing this as efficiently and quickly as possible can quite literally be a matter of life and death. So it's no wonder that more than 70% of our talented workforce is based within Global Industrial Operations - the essential business unit that manufactures and manages the entire vaccine supply process, from customer order to product dispatch on a global scale.

As the name suggests, it operates in a multi-national context across more than 17 sites around the world, working closely in tandem with colleagues from a variety of disciplines and professions.

The department is structured in operating units that focus on various aspects of the manufacturing and supply process. These include Industrialisation (overseeing the transfer of production from R&D to a commercial level), Supply Chain Management and Technical Services.

Our Company:

GSK is one of the world's leading research-based pharmaceutical and healthcare companies – is committed to improving the quality of human life by enabling people to do more, feel better and live longer.

GSK Vaccines is one of the world's leading vaccine companies, with a comprehensive portfolio of 39 vaccines for infants, adolescents and adults and 15 more in development. We have more than 16,000 people working worldwide to deliver nearly 2 (1.9) million vaccines every day to people in around 90% (172) of the world's countries.

For further information, please visit www.gsk.com.

  • LI-GSK

Contact information:

You may apply for this position online by selecting the Apply now button.

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