Executive Assistant

Basic qualifications:

  • Previous experience of supporting senior managers / teams
  • Recognized qualifications in administration and software package usage (Word processing, Powerpoint, Spreadsheets and Databases)
  • Advanced knowledge of Powerpoint,excel, word and communications tools such as Live Meeting, Skype and Videoconferencing are necessary.
  • Comfortable in interfacing with all levels of the organization, with a good understanding of interdepartmental relationships.

Preferred qualifications:

Experience within the Pharmaceutical Sector

Details:

GSK are a science-led global healthcare company. We research and develop a broad range of innovative products in three primary areas of Pharmaceuticals, Vaccines and Consumer Healthcare.

We also have a significant global presence with commercial operations in more than 150 countries, a network of 86 manufacturing sites in 36 countries and large R&D centres in the UK, USA, Spain, Belgium and China.

We are looking to recruit an Executive Assistant to provide an efficient and comprehensive secretarial and administrative support to the Regulatory Affairs group at the Weybridge site, and in particular 2-3 senior leaders.

The main responsibilities within this role will be:

  1. Provide comprehensive administrative support to VP and senior Directors in Regulatory Affairs. Schedule, arrange and monitor diary appointments, ensuring effective time management.

  2. Organise all logistics for meetings (visitors, catering etc), conferences and events whilst adhering to the meetings policies, liaising with internal/ external parties.

  3. Use understanding of concepts and methodology of work performed to proactively deal with issues for manager and in manager's absence using initiative and knowledge to bring resolution. Identify process related issues, and propose creative and interpretive recommendations within remit.

  4. Co-ordinate extensive and complex international travel including preparation of itineraries and collation of documentation. Process necessary visa applications and ensure travel vaccination guidelines are met. Produce all types of documentation including preparation of materials in advance of regular key meetings.

  5. Be competent in various GSK systems to complete expenses on time, manage invoices and raise purchase orders in CERPS, update iTAG (holiday and absence management) and use Workday for HR activities.

  6. Assist new starters, manage movers and leavers for the HRBL team. Possibly take mentoring responsibility.

  7. Work closely with the senior regulatory affairs team members.

To be successful in this role you will need:

  • Previous experience of supporting senior managers / teams
  • Recognized qualifications in administration and software package usage (Word processing, Powerpoint, Spreadsheets and Databases)
  • Advanced knowledge of Powerpoint,excel, word and communications tools such as Live Meeting, Skype and Videoconferencing are necessary.
  • Comfortable in interfacing with all levels of the organization, with a good understanding of interdepartmental relationships.
  • Ability to cope with ever increasing changes whilst maintaining a calm and professional manner.

APPLICATION CLOSING DATE – 22nd August 2017

Please take a copy of the Job Description, as this will not be available post closure of the advert.

When applying for this role, please use the 'cover letter' of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

If you are an internal applicant please indicate within your cover letter if you are confirmed as displaced (or potentially displaced) and at risk of redundancy.

During the course of your application you will be requested to complete voluntary information which will be used in monitoring the effectiveness of our equality and diversity policies. Your information will be treated as confidential and will not be used in any part of the selection process.

If you require a reasonable adjustment to the application / selection process to enable you to demonstrate your ability to perform the job requirements please contact 0808 234 4391. This will help us to understand any modifications we may need to make to support you throughout our selection process.

Thank you for your interest in this role.

Contact information:

You may apply for this position online by selecting the Apply now button.

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