Sourcing Director, Global Events


The Sourcing Director is responsible for the venue sourcing strategy of a global event portfolio comprising of approx. 800 events per year. This individual will provide critical strategic sourcing leadership for the organization to deliver against company initiatives related to securing optimal event space, cost reduction, standardizing sourcing processes, operating standards, and value analysis. They will create and lead a team to successfully build strong relationships with suppliers, develop long term growth plans, analyze supply markets, select suitable suppliers and negotiate agreements that deliver best in class value to the organization.

Primary Responsibilities include, but are not limited to:


  • Set strategy and operational direction for the sourcing of venues across a global portolio, taking into consideration the various event types and complexities to find suitable long term solutions.
    Develop detailed action plans to achieve growth goals. Be able to clearly understand and translate the needs of the audience to negotiate optimal space and terms.
    Lead, communicate, and collaborate across all Gartner business units both within Event Production as well as within the company. 

  • Lead, communicate, and collaborate across all external partners inspiring confidence and translating our strategy to ensure seamless delivery of event.
    Management and selection of the best partners to support our strategy. This includes regular review and negotiation of contracts
    Exceptional project management including ownership and adherence of timelines and templates and accurately track and evaluate results on overall project goals.

  • Provide strategic analysis to assist with the decision making of meeting locations

  • Lead the team responsible for selecting, evaluating and managing Gartner event venues, contract negotiations and the global calendar

  • Independently manage more difficult, complex contract issues, develop the Gartner position and lead negotiations

  • Leverage company wide buying power to ensure company is receiving the best options at the most affordable costs

  • Design process for data collection and analysis; package and report meetings data to senior leadership to direct decision making around event strategy

  • C ollaborate with onsite planners to capture positive/negative feedback regarding vendors including restaurant venues and in-house vendors. Follow up with these properties to ensure practices are adjusted accordingly

  • Foster strong relationships with hotel contacts to ensure quality standard at meetings is maintained, company expectations are met, and lines of communication are open

  • Oversee site visit process in researching, scheduling, reporting and tracking potential venues for hotels and create

  • Maintaining contract files and using as reference for future events/needs


Expectations:

  • Successful translation and execution of the business' event strategy to support client retention and conversion 

  • Application of sourcing and negotiation best practices

  • Engagement and effective management of suppliers

  • Ability to conduct effective negotiations for the most complex and difficult contracts and contract modifications

  • Exceptional communication and collaboration across events team, event partners and key stakeholders

  • Build and maintain excellent relationships both internally and with suppliers/hotels

  • Ability to multi-task and stay ahead of deadlines

  • Outstanding team and portfolio management and creation of effective checks and balances

  • Achievement of financial objectives
  • Exceptional operational efficiency and results oriented


Job Requirements:

  • Bachelor’s Degree
  • 10+ years of event management experience
  • End-to-end Event management and delivery to Senior level clients
  • Experience of working in a complex multi layered corporate environment with multiple stakeholders
  • Prior experience researching, negotiating contracts for meeting services and working with hotels and external vendors
  • Financial Management
Key Competencies :
  • Strategic thinker
  • Excellent interpersonal skills - team player who works well with others
  • Proficiency in developing business cases
  • Client focused - superior customer service and relationship skills
  • Excellent written and oral communication skills
  • Strong time management skills and ability to multitask - high sense of urgency and prioritization
  • Team player with strong leadership skills
  • Strong Executive presence
  • Self-motivated
  • Creative and innovative
  • Confident and collaborative mindset
  • Ability to build and leverage relationships both internally and externally
  • Strong Financial Management Skills
  • Excellent project management skills
  • Fully competent in Microsoft office, especially PPT and Excel
Job ID 00020530


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