Exhibit Operations Lead

What makes Gartner Events a GREAT fit for you? When you join Gartner Worldwide Events you'll be a part of a team that serves more than 60,000 business and technology leaders, including over 8,000 CIOs, at 65+ events each year. You’ll work with smart people, receive continual investment in your talent and learn about the latest in all things digital. With annual event revenue expected to exceed $300 million, our events team has achieved double-digit growth and is positioned to exceed that growth in 2016 and beyond. If you enjoy challenge, connecting with people and are optimistic about your future, don’t miss this opportunity.

The Lead Decorator will lead the setup side of corporate events throughout North America for Evanta’s Professional Services Group (PSG). This role is responsible for pre-production, on-site & post-production. Will be required to travel throughout North America several times a year. This position will be the main decorator point of contact for Evanta Operations staff, freelanced event Project Managers to service each event, facility contacts, equipment vendors & client partners. Partners with the Lead AV Manager in a warehouse to help organize, inventory and help load and unload trucks to venues.

Essential Functions/Major Responsibilities:

  • Assists with room diagrams for assigned event
  • Inventory, organize and management of Evanta Equipment
  • Supports Company in developing cost saving strategy and makes recommendations to Director of PSG
  • Promotes and creates safe work environment
  • Prepares equipment documents for quotations, tracking equipment usage, management reports, and other purposes
  • Researches new equipment for events and helps with all aspects of purchasing process
  • Supports Director in loss, damage, or theft prevention strategy
  • Develops rapport with cross-functional leadership to ensure the company and events are operating efficiently and as a team
  • Promotes Evanta as a Company by building personal rapport with hotel management, staff, and hotel chains whenever possible
  • Management of contracted Project Manager including training and planning calls

  • Communicate with Director PSG, facility contacts, vendors, freelanced Project Managers and Operations Team to properly plan for each event
  • Generate equipment lists
  • Create labor schedules, production schedules, training and prepping a team of freelance Project Managers
  • Proof and manage organization of digital graphics and distribution for onsite use
  • Manage/organize diagrams of layouts with power requirements
  • Participates in conference calls with Operations Team and attend any pre-event meetings

  • Supervise and manage a freelance team of technicians for set-up, show days and strike for each event
  • Lead Decorator will be required to perform as Project Manager
  • Manage all decorating aspects of each event including equipment, sponsor addressing Program Manager concerns or needs as relates to the Networking Lounge and Registration Desk
  • Responsible for productivity of labor working in the space, monitoring break and lunch allotted times

  • Plan, facilitate and manage all aspects of complete equipment inventory after each season (Spring/Fall) to track, replace/restore and implement new equipment ideas
  • Communicate with the Director of PSG to report any missing or damaged equipment and/or any issues with labor provided
  • Write post-production report on the results of each event including successes and failures with recommendations on how to improve your team’s performance from a technology and customer service aspect

  • Bachelor’s degree preferred 
  • 2+ years of industry experience preferred
  • Background in show setup, events,  audio visual, logistics and/or proficient in related technology highly preferred
  • Have good all-around knowledge of events and audio-visual equipment and must be able to operate any equipment related to these technologies
  • Highly professional and perform well under pressure
  • Proven leadership skills, advanced technical proficiency, and utmost dependability
  • Demonstrates maturity, safety, problem-solving capability, and thorough knowledge of Evanta policies and procedures
  • Continually maintains professional and polished image under all circumstances
  • Approachable, warm and friendly
  • Readily accepts strong mentoring and accountability
  • Highly organized, strongly self-disciplined, and characterizes outstanding leadership skills
  • Strong written & verbal communication skills

Job Requisition ID:28001

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Job ID 28001

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