Event Planner

The One-on-One meeting Event Planner serves as the primary resource to manage all the booking for Gartner analyst one-on-one meetings and team meetings. The One-on-One planner is also responsible for calendar management, internal and external customer care and providing a first class attendee experience.

  • Ensure an exceptional experience for all event attendees having a one-on-one meeting with an analyst
  • Set up the online one-on-one booking system for each event, working with the program management team and content team to ensure the agenda is up to date
  • Continuous capacity panning, ensuring there is adequate analyst time available to meet demand
  • Work with the operations team on space requirements
  • Manage regional and team mailboxes ensuring all internal and external queries have been answered in a timely manner
  • Confirm all One-on-One bookings
  • Manage all team meeting inquiries
  • Travel to events and managing the booking desk and check-ins for all meetings on-site
  • Analyst point person for operations both pre-event and on-site
  • Confirm staffing support for the one-on-one booking desk on-site
  • Build productive relationships within internal and external clients, helping to support and train Gartner associates on the booking system
  • Effectively communicate, collaborate and maintain relationships with clients and team participants
  • Adhere to expense management practices
  • Work with the team on suggesting improvements to the booking system
  • Help in the production of the analyst bio board for on-site
  • Ensure that all reports are distributed to the team as required
  • Complete all post event analysis of the one-on-one meetings


  • Bachelors degree
  • Ability to manage multiple tasks simultaneously and prioritize workload
  • Strong client focused/ customer service skills
  • Team player - reliable, accountable
  • High sense of urgency
  • Strong oral and written communication skills
  • Strong organizational skills
  • Ability to work issues through to resolution
  • Proactive
  • Decisive
  • Communicative and collaborative
  • Fully competent in Microsoft Office
  • Competent Project Manager

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