Accounts Payable Specialist


Role Purpose:
Responsible for disbursing cash out the door to vendors and associates. Manages a variety of systems and processes, in support of Gartner associates and initiatives worldwide. Administers all steps leading up to timely and accurate disbursements for 39 countries; including supplier set up, tax assessment if appropriate, and PO matching, approvals and payment issuance. Administration of Gartner’s Purchase Card program WW.

Major Responsibilities/ Accountabilities:

· Responsible for AP vendor/supplier creation, use tax assessments on invoices where tax was not charged, preparation of and review of invoice batches. Batch and validate invoices through Oracle AP, matching against Purchase Orders, ensuring appropriate support, and issuing payment through bank to vendor or associate. Provide daily support to associates and suppliers. Oversee purchasing card applications and programs WW, monitor reporting for non-compliance and correct/educate on issues on non-compliance. Review vendor Master File for accuracy. Educate associates on vendor payment process and T&E reimbursement process.

· Responsible for managing the Requisitioning/Purchase Order system, including educating internal business customers and vendors on Gartner processes, answering questions, developing training materials and collaborating cross-functioning on efficiency initiatives; Responsible for the day to day management of the community email boxes; Manage Oracle catalog buy relationships and assume primary responsibility for problem resolution with the various catalog vendors; Contact suppliers and act as liaison for internal clients to resolve outstanding issues with Purchase Orders.

Impact of Role: Expected Results:

· Timely, accurate global payments ensuring appropriate financial controls and recording (sub ledger) for cash out the door. Educate finance personnel from other countries where AP expertise is required.
· Ensure on-time and accurate purchase orders on approx. $450M spend/year. Resolve a variation of problems and challenges associated with meeting this objective, as well as the impact to internal Gartner business units if orders have issues. Resolution requires a moderate amount of independent decision making;
· Develop and maintain positive, productive relationships with both enterprisewide associates and external vendors;

Relationships: Internal/External:
Gartner global associates that process invoices and/or travel, external vendors, global finance teams.

Education:
Associates degree or equivalent work experience.

Professional Experience:
2-4 years of experience working in a disbursements, accounting or similar business function. Familiarity with basic accounting procedures or ERP systems. Knowledge of and experience with industry-standard Procure to Pay best practices.

Technical/ Professional Skills & Competencies:
Proficient in Microsoft Excel, Word, and Outlook. Oracle system knowledge a plus; Excellent oral and written communication skills; Ability to communicate with a diverse audience at various levels and all countries and cultures within the organization; Effective listening skills; Excellent customer service skills; Strong initiative and willingness to take on projects in a proactive manner; Ability to work in a fast paced, high pressure environment; Excellent time management skills and ability to meet tight deadlines; Strong analytical and problem solving skills; Attention to detail; Ability to adapt to a constantly changing environment; Strong interpersonal skills; Strong team player; Ability to build strong internal/external business partnerships.






Qualifications:


Role Purpose:

Responsible for disbursing cash out the door to vendors and associates. Manages a variety of systems and processes, in support of Gartner associates and initiatives worldwide. Administers all steps leading up to timely and accurate disbursements for 39 countries; including supplier set up, tax assessment if appropriate, and PO matching, approvals and payment issuance. Administration of Gartner’s Purchase Card program WW.

Major Responsibilities/ Accountabilities:

· Responsible for AP vendor/supplier creation, use tax assessments on invoices where tax was not charged, preparation of and review of invoice batches. Batch and validate invoices through Oracle AP, matching against Purchase Orders, ensuring appropriate support, and issuing payment through bank to vendor or associate. Provide daily support to associates and suppliers. Oversee purchasing card applications and programs WW, monitor reporting for non-compliance and correct/educate on issues on non-compliance. Review vendor Master File for accuracy. Educate associates on vendor payment process and T&E reimbursement process.

· Responsible for managing the Requisitioning/Purchase Order system, including educating internal business customers and vendors on Gartner processes, answering questions, developing training materials and collaborating cross-functioning on efficiency initiatives; Responsible for the day to day management of the community email boxes; Manage Oracle catalog buy relationships and assume primary responsibility for problem resolution with the various catalog vendors; Contact suppliers and act as liaison for internal clients to resolve outstanding issues with Purchase Orders.

Impact of Role: Expected Results:

· Timely, accurate global payments ensuring appropriate financial controls and recording (sub ledger) for cash out the door. Educate finance personnel from other countries where AP expertise is required.

· Ensure on-time and accurate purchase orders on approx. $450M spend/year. Resolve a variation of problems and challenges associated with meeting this objective, as well as the impact to internal Gartner business units if orders have issues. Resolution requires a moderate amount of independent decision making;

· Develop and maintain positive, productive relationships with both enterprisewide associates and external vendors;

Relationships: Internal/External:

Gartner global associates that process invoices and/or travel, external vendors, global finance teams.

Education:

Associates degree or equivalent work experience.

Professional Experience:

2-4 years of experience working in a disbursements, accounting or similar business function. Familiarity with basic accounting procedures or ERP systems. Knowledge of and experience with industry-standard Procure to Pay best practices.

Technical/ Professional Skills & Competencies:

Proficient in Microsoft Excel, Word, and Outlook. Oracle system knowledge a plus; Excellent oral and written communication skills; Ability to communicate with a diverse audience at various levels and all countries and cultures within the organization; Effective listening skills; Excellent customer service skills; Strong initiative and willingness to take on projects in a proactive manner; Ability to work in a fast paced, high pressure environment; Excellent time management skills and ability to meet tight deadlines; Strong analytical and problem solving skills; Attention to detail; Ability to adapt to a constantly changing environment; Strong interpersonal skills; Strong team player; Ability to build strong internal/external business partnerships.


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