Payroll Analyst - Rugby
This is a key role supporting the European Close Manager to analyze, manage, account for and control Europe Payroll and Travel costs working closely with both European and US business partners providing a first class business partnering experience and highly accurate reporting. The role will also include performing Sarbanes Oxley testing on certain areas of the business and reporting results to the Internal Audit function based in the US. The analyst will also provide support for budgeting, forecasting and month end accounting for "Other Income" as well as performing month end balance sheet reconciliations as part of the Close Teams remit. ESSENTIAL DUTIES & RESPONSIBILITIES : • Provides a professional, comprehensive and responsive business partnering service for the business partners in Rugby, London and US head office teams for the accounting of European Payroll and Travel. • Prepares payroll journals for UK, Italy, France and Ireland providing advice to Brand Finance teams on variances or issues noted. Manages relationship with Payroll team and Outsourced External Payroll processing centre to ensure data inputs, reports and resolution of queries dealt with timely. • Reconciles balance sheet accounts linked to areas of responsibility (circa +50 reconciliations), in particular full ownership for all payroll associated balance sheet reconciliations ensuring supporting documentation clear and concise and aged or reconciling items dealt with promptly. Specifically with regards to payroll reconciliations, works closely with internal and external business partners to ensure accuracy of balances. • Prepares monthly journals for month end Europe Travel with robust high quality supporting documentation. • Is responsible for ensuring travel invoices and company travel card statements are reviewed, approval sought from management and submitted for payment timely. Pro-actively liaises with Gap travel agency to obtain accurate and timely information and is a key business partner with Gap Procurement on potential areas of process improvement. • Keeps up to date with changing payroll legislation and takes a key role on payroll projects leading and influencing the set up and review of finance deliverables by region as agreed timetable dictates. • Develops robust understanding of finance reporting tools (both Oracle and Essbase) to ensure maximize technology to support efficiency and effectiveness of role and support business continuity planning. • Is responsible for testing the 4 SOX key controls for Europe on a quarterly basis and for supporting business partners with US testing and walkthroughs. • Supports the external auditors during their audits and quarterly reviews on queries related to the accounting of payroll and travel. • Is responsible for the monthly forecast and annual budget of Other Income for the European business and liaises with US business partners and the Europe VAT team to obtain relevant information on its various elements. • Other ad hoc responsibilities include: General month end close team support activities to ensure total Europe reporting deadlines and deliverables met; Provide support with the quarter-close reporting deliverables; Provide support with regards to ad hoc finance projects Provide Essbase support to Treasury team for forecasting and actuals ORGANIZATION RELATIONSHIPS The role isbased in Rugby, but key business partners are based across multiple time zones . Key business partners are SeniorDirector European Financial Control, European Close Manager, Finance colleaguesin the Shared Service finance teams in Rugby and US (Albuquerque), US CorporateFinance teams (San Francisco), Finance teams for Gap Brand based in London andin San Francisco. External businesspartners will include the Outsourced External Payroll provider and Gap externaltravel agency. IMPACT & SCOPE: This role is responsible for ensuring Finance business partners are provided with timely accounting support on Travel for the European business as well as supporting the brands with payroll financial analysis. Decides on issues affecting day-to-day operations and short-term goals by anticipating potential problems or obstacles and develops contingency plans to address them. Understands strategy and provides management with relevant information. Tracks the performance of each initiative and flags deviations for management.
- Ideally educated to degree level in a Finance related field
- ACA, CIMA or ACCA qualified or part qualified (final stages)
- 3 years Finance/Business experience in either practice/industry
- Retail finance experience an advantage
- Knowledge of French and Italian an advantage
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