Executive Assistant - Human Resources and Talent Acquisition

In 1969, Don and Doris Fisher opened the first Gap store on Ocean Avenue in San Francisco. They wanted to make it easier to find a great pair of jeans, and they did. Their denim and records store was a hit, and today we're the world's most iconic American brand.

We're represented in more than 1400 stores in over 40 countries, and online. Our unique aesthetic is optimistic cool, elevated American style. We believe in staying true to our heritage while creating what's next.

Don and Doris Fisher always wanted to "do more than sell clothes," and today we're leaders in employee volunteering and social impact.

If you're full of ideas, if you want to work with phenomenal people, and if you think we should leave the world better than we found it, we'd love to meet you.

RESPONSIBILITIES:

  • Manage daily workflow of executive, including scheduling appointments, maintaining calendar, telephone, department and group meetings, expense reports, files, travel plans, etc.
  • Provide administrative support on a limited basis to team.
  • Coordinate meetings and agendas; assist with presentations and meeting materials.
  • Ensure executive is prepared with necessary materials for meetings.
  • Regularly handle critical and highly sensitive and confidential matters.
  • Act as liaison executives direct reports and their staff.
  • Coordinate setup of new employees including on-boarding facilitation.
  • Oversee and coordinate all space planning needs of department and partner with Corporate Facilities.
  • Maintain department organization charts, phone lists, and reporting relationship tool.
  • Maintain inventory of office equipment and office supplies, purchase as necessary and manage budget.
  • Consolidate information for department's resource planning and annual focal review processes.
  • Act as liaison for between HR and Corporate team.
  • Other responsibilities including special projects as required to increase the professional effectiveness and efficiency of the Vice President and overall team


QUALIFICATIONS:
  • Minimum of three to five years administrative experience supporting high-level executive.
  • Exceptional time management and prioritization skills.
  • Strong problem solving and follow up skills; must be proactive and take initiative.
  • Strong computer skills (Outlook, Excel, Word, Power Point).
  • Excellent organizational and follow-up skills with attention to detail.
  • Strong interpersonal/people skills; ability to establish and build partnerships with all levels of management and business partners.
  • Demonstrate professionalism and ability to maintain highest level of confidentiality.
  • Excellent communication skills, written and verbal.
  • Ability to be very flexible in reprioritizing near-term accountabilities.
  • HR experience preferred, but not required

KEY BENEFITS:
  • Merchandise discount for our brands: 50% off regular-priced merchandise at Gap, Banana Republic and Old Navy, 30% off at Outlet and 25% off at Athleta.
  • One of the most competitive Paid Time Off plans in the industry.
  • Employees can take up to five "on the clock" hours each month to volunteer at a charity of their choice.
  • Extensive 401(k) plan with company matching for contributions up to four percent of an employee's base pay.
  • Employee stock purchase plan.
  • Employees receive medical, dental, vision and life insurance.
  • Employees can apply for tuition reimbursement.
  • Family care programs.
  • Commuter benefits.
  • Pet Discount Program.

*For eligible employees

Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. In 2016, Gap Inc. was named one of the Best Places to Work by the Human Rights Campaign for the thirteenth consecutive year and was the sole winner of the Catalyst award for equality in the workplace in 2016.


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