Associate Production Manager - 3rd Party and Licensing

About the role

The 3 rd Party and Licensing team is an exciting part of the sourcing organization within Gap Inc. We manage the products bought from a third party or Licensing vendors as well as private label partnerships and special collection collaborations. We touch many product categories including, but not limited to, licensed apparel, beauty, travel, jewelry and home all fall under our scope

Our team provides end to end support - negotiating contracts, sourcing & onboarding of new vendors, product development, cost negotiations, delivery tracking and complete production management. Due to the wide variety of vendors and product we handle, and the trouble-shooting nature of our role, we get to work with every node of the company, from finance and legal to logistics and product testing to packaging and marketing.

ESSENTAIL DUTIES AND RESPONSIBILITIES:
What you'll do

  • Develop strong relationships with vendors and cross-functional teams
  • Partner with merchants to discuss new strategies and growth opportunities and recommend opportunities to support proposed plans.
  • Work as the liaison between merchants and vendors in product development. Source new fabrics, techniques as needed
  • Partner with Senior Manager/Manager to source new vendors as needed and manage vendor base.
  • Review all products costing from vendors and negotiate to ensure that all goals are met each season.
  • Maintain and update internal systems with product and costing information - Enter and maintain accuracy of data within multiple internal systems: PLM, Bulk Uploader, Costing Tool, ACT, SCMS and Prompt
  • Analyze seasonal assortment and create comprehensive cost recaps for cross-functional teams
  • Finalize cost, confirm seasonal bookings with vendors, and pass off final bookings with complete details for purchase order creation.
  • Ensure product integrity and safety by reviewing styles with Product Safety Regulations team, and analyzing failed test reports. Communicate exceptions to vendors and cross-functional team, ensuring Certificate of Compliance (COC) compliance
  • Track all pre-production samples, review with merchants, and send approvals to vendors in timely manner
  • Assist in sourcing new vendors as needed
  • Assist with vendor onboarding to ensure that vendors are clear on Gap Inc. testing protocols, shipping requirements, invoicing etc.
  • Build and roll-out seasonal calendars to all vendors and ensure deadlines are met - Communicate deliverables and changes in timelines to multiple business partners
  • Quarterly store visits to audit product assortment and ensure quality consistency
Who you are
  • Understanding of Product Lifecycle Management.
  • Proficient computer skills, specifically Outlook and Excel.
  • Ability to quickly learn & utilize multiple systems for data pulling and enjoys this type of work
  • Excellent verbal, presentation, and written communication skills
  • Experience working with vendors or manufacturers
  • Excellent planning and prioritization skills with the ability to anticipate and adapt to change in a dynamic, fast-paced environment
  • General understanding of retail math and/or comfortable with numbers
  • Curiosity and ability to learn about new product categories quickly
  • Detail oriented and highly motivated; proactive with work assignments
  • Product Development - experience in driving product development and understands design, merchandising, and vendor/category management
  • Problem Solver - can proactively solve problems and effectively manage multiple challenges.
  • Collaboration- Proven ability influencing and making decisions cross-functionally in a matrix environment where speed and cultural sensitivity is crucial.
  • Personal Leadership - demonstrated executive presence, presentation, influencing, and collaboration across a leadership team.
  • Minimum 3-5 years of professional experience in product development, production, or sourcing roles
  • Bachelor's degree


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