Administrative Assistant, Design, Gap Brand

Responsibilities:

  • Manage daily workflow of executive, including scheduling appointments, maintaining calendar, telephone, department and group meetings, expense reports, files, travel plans, etc.
  • Provide administrative support on a limited basis to team.
  • Coordinate meetings and agendas; assist with presentations and meeting materials.
  • Ensure executive is prepared with necessary materials for meetings.
  • Regularly handle critical and highly sensitive and confidential matters.
  • Act as liaison executives direct reports and their staff.
  • Coordinate setup of new employees including on-boarding facilitation.
  • Oversee and coordinate all space planning needs of department and partner with Corporate Facilities.
  • Maintain department organization charts, phone lists, and reporting relationship tool.
  • Maintain inventory of office equipment and office supplies, purchase as necessary and manage budget.
  • Consolidate information for department's resource planning and annual focal review processes.
  • Act as liaison for between HR and Corporate team.
  • Other responsibilities including special projects as required to increase the professional effectiveness and efficiency of the Vice President and overall team

55 THOMAS STREET

10013

Qualifications:

  • Minimum of three to five years administrative experience supporting high-level executive.
  • Exceptional time management and prioritization skills.
  • Strong problem solving and follow up skills; must be proactive and take initiative.
  • Strong computer skills (Outlook, Excel, Word, Power Point).
  • Excellent organizational and follow-up skills with attention to detail.
  • Strong interpersonal/people skills; ability to establish and build partnerships with all levels of management and business partners.
  • Demonstrate professionalism and ability to maintain highest level of confidentiality.
  • Excellent communication skills, written and verbal.
  • Ability to be very flexible in reprioritizing near-term accountabilities.

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