Administrative Assistant

The Times of Shreveport, part of the USA TODAY Network, has an opportunity for an Administrative Assistant. We are a top global digital media company, which reaches more than 100 million people monthly through a powerful network of mobile & publishing properties. Our goal is to re-imagine our traditional media roots. This is achieved by creating innovative products and services that leverage our role as an information provider and reach our customers whenever and wherever.

The Administrative Assistant will support the executive editor and advertising director. Other duties will include; maintaining, organizing and coordinating office events, office supplies, building needs and administrative functions of the leadership team. This position will be responsible for developing and editing documents, as well as, designing and assembling complex presentations. This position also requires project management and collaboration.

The successful candidate should possess critical thinking skills and the confidence to solve problems independently.

In this role, you will:

  • Serve as the liaison between contractors, customers and the leadership team.
  • Identify building needs and coordinating the resolutions.
  • Coordinate office events including all employee meetings and developing the PowerPoint presentations for those events.
  • Handle project management for various special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, making adjustments to plans and follow-up.
  • Identify office needs such as supply stock, purchasing, deliveries and other necessities.
  • Make responsible decisions and perform many functions independently, and be able to deal with highly sensitive information in a confidential manner.
  • Provide initial processing of vendor invoices.
  • Handle department director correspondence.

Here’s what you need:

  • Bachelor’s degree preferred, or commensurate years of experience within field will be considered in lieu of a degree.
  • Prefer a minimum of 5 years executive assistant experience
  • Exceptionally high standards and self-confidence with a desire to do great work while functioning in a multitasking, fast paced, deadline-driven environment.
  • Must be a news and information consumer, and up-to-date on local and national issues.
  • Project management experience preferred
  • Strong MS Office skills including Outlook, Word, Excel and Power Point.
  • Strategic and critical thinker comfortable with making recommendations and the ability to solve problems.
  • Excellent organization and time management skills, coupled with outstanding written and oral communication skills; strong proofreading and editing skills are required

Here’s what we have to offer:

  • Competitive compensation
  • Comprehensive Health, Dental and Vision coverage
  • Life Insurance
  • 401(K) Saving Plan
  • Paid Time Off
  • Paid Company Holidays
  • Paid Time Off to Volunteer in the Community
  • Employee Discount Program

About USA TODAY NETWORK: The USA TODAY NETWORK is the largest local to national media network in the country. Powered by integrated and award-winning news organizations with deep roots in 109 local communities, plus USA TODAY, the multiplatform news network informs and engages more than 100 million people every month through its diverse portfolio of digital, mobile, and publishing products. To connect with us, visit http://www.gannett.com/

Gannett Co., Inc. (NYSE:GCI) is a proud equal opportunity employer. We are a drug free, EEO employercommitted to a diverse workforce. We will consider all qualified candidates regardless of race, color, national origin, sex, age, marital status, personal appearance, sexual orientation, gender identity, family responsibilities, disability, education, political affiliation or veteran status.

Connect with us on LinkedIn, Twitter, Facebook, Glassdoor, Indeed & The Muse to learn more about our dynamic company culture!


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