Recruiting Program Manager


Position Overview

Love the idea of introducing great people to an invaluable stop on their professional path? Have proven experience sourcing top talent? Possess exceptionally high candidate experience standards coupled with a knack for managing operational details? This position is ideal for an experienced recruiting professional interested in joining a people-forward, dynamic team at an award-winning company primed for significant growth.


We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.


About Galileo

We have a totally audacious mission. We think the world needs innovators. We also think kids who learn to explore and fail without fear—the essence of innovation—are happier, more creative and more confident when faced with life’s challenges. They don’t always get this incredible boost in other settings, but thousands of them have been getting this boost at Galileo since 2002.


It takes a village to bring these fresh, inspiring, ever-evolving camp programs to over 30,000 campers every summer, and our headquarters team is up to the challenge. We believe that WE are Galileo. United by a shared dedication to our mission to create a world of fearless innovators, we encourage innovation in everything we do, whether writing cutting-edge curriculum, staffing exceptional summer teams, purchasing and packing supplies, spreading the word about our camps or delivering top-notch customer service. Click here to learn more about our mission from our CEO & Founder, Glen Tripp.


Core Qualities, Abilities & Motivation

  • Commitment to educational programming for children
  • Flexibility to meet changing work needs and demands
  • Ability to work collaboratively on a high-functioning team
  • Proven ability to manage multiple projects simultaneously
  • Desire to continually identify new ways to find and attract top talent across two of Galileo’s three main hiring areas – Headquarters (HQ staff) and Camp Directors; desire to stay on the cutting edge of recruiting strategy, and to constantly innovate
  • Proven ability to manage a variety of projects simultaneously; detail-oriented and organized
  • Excellent written and verbal communication skills; writing and/or editing experience a plus
  • Track record of working effectively with cross-functional teams
  • Proven ability to build successful relationships with external stakeholders
  • Ability to serve as a visionary leader with a big-picture perspective
  • Ability to think strategically, with quantitative and qualitative analytical skills
  • Motivation and initiative whether working independently or collaboratively

Required Experience & Education

  • Bachelor’s degree or equivalent experience
  • 2-4 years experience in staff recruitment and outreach, preferably for a multi-site organization
  • Staff hiring experience
  • Skill at and experience with soliciting and implementing feedback to improve performance
  • Experience working at camps, or with an educational organization a plus

Essential Duties & Responsibilities

Leadership & Vision

  • Serve as a member of the People Operations Leadership Team, acting as a resource to all team members, regardless of direct supervision. Act as a role model of Galileo philosophy and standards, and of all team expectations
  • Partner with Associate Director of Staff Outreach to envision, strategize, and develop Galileo’s HQ staff and Camp Director outreach strategy
  • Manage day-to-day execution of HQ staff and Camp Director outreach strategy, leading to the successful hire of 30-50 HQ staff and 25-40 Camp Directors annually

Systems Management & Data Analysis

  • Envision, develop, and implement strategy for passive candidate engagement through applicant tracking system (talent pools), including talent pool training for fellow team members and hiring managers
  • Create and manage tools for measuring cost-per-hire and outreach effectiveness; annually assess previous year’s strategy and results

Talent Sourcing & Needs Assessment

  • Strategize, develop, document, communicate and implement HQ staff and Camp Director outreach plan, working as necessary with Field & People Ops teams. Plan will include, but is not limited to:
  • Internal recruitment
  • Referral program
  • Talent pool engagement
  • Passive candidate recruiting
  • Social media campaigns
  • Job fairs and presentations
  • Implement various aspects of HQ and Camp Director outreach strategy, including but not limited to: relationships & communication with potential internal candidates (likely summer staff), posting jobs, researching and reaching out to passive candidates, and attending recruiting events
  • Work with hiring managers and Associate Director of Selection to assess needs and create strategy unique to each open position, and create targeted resources/language to advertise positions
  • With Associate Director of Selection, assess pipeline flow, applicant trends, and communication to both internal & at-large talent pools
  • Collaborate on recruiting materials development, annually assessing needed materials for corporate outreach: ad/posting copy, Galileo program descriptions, flyers, brochures, etc.  Strategize and update as necessary, soliciting input from People Ops & Field teams
  • Throughout summer staff hiring season (and dependent on corporate hiring needs), serve as a support for summer staff hiring (primarily Lead Instructor outreach)
  • Develop and maintain relationships with external placement agencies

Staff Selection, Hiring and Supervision

  • Participate in in-person interviews for People Operations positions
  • Participate in planning process and execution of seasonal team training
  • Develop, organize and implement seasonal staff training for corporate-specific projects
  • Continually evaluate and strategize team make up and responsibilities throughout the season, changing roles and/or functions as necessary to meet the evolving needs of the company and the department

Schedule & Time Commitment

  • Galileo asks for 3 year commitment
  • Regular office hours, as well as evening hours periodically throughout the year, including 1-3 off-site overnight retreats

Classification & Compensation

  • Year-round, full-time, benefited employee
  • Base and bonus potential to be discussed during interview
  • Medical and Dental benefits provided. 401(k) provided after one year of employment

Supervision Given/Received

  • General supervision provided by Viva Asmelash, Associate Director of Staff Outreach 

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without reasonable accommodation.

  • Some lifting and carrying up to 30 lbs.
  • Typing, writing, reading
  • Seeing, hearing and speaking, both nearby and at a distance
  • Frequent sitting
  • Standing, walking, kneeling

Work Location
Galileo Learning, 1021 Third Street, Oakland, CA 94607


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