People Operations Specialist


Position Overview

The People Operations Specialist supports all logistics of the summer staff hiring process, including interview scheduling, working extensively within Galileo’s online applicant tracking system and supporting candidates and hiring managers through timely and thoughtful communication.


We value divergent thinkers who bring various experiences and viewpoints to the table at Galileo. We strongly encourage members of underrepresented groups and people of diverse backgrounds to apply.


About Galileo

We have a totally audacious mission. We think the world needs innovators. We also think kids who learn to explore and fail without fear—the essence of innovation—are happier, more creative and more confident when faced with life’s challenges. They don’t always get this incredible boost in other settings, but thousands of them have been getting this boost at Galileo since 2002.


It takes a village to bring these fresh, inspiring, ever-evolving camp programs to over 30,000 campers every summer, and our headquarters team is up to the challenge. We believe that WE are Galileo. United by a shared dedication to our mission to create a world of fearless innovators, we encourage innovation in everything we do, whether writing cutting-edge curriculum, staffing exceptional summer teams, purchasing and packing supplies, spreading the word about our camps or delivering top-notch customer service. Learn more of Galileo's mission and why the world needs innovators from our CEO & Founder, Glen Tripp.


Core Qualities, Abilities and Motivation

  • Commitment to innovation education and to Galileo’s mission to develop innovators who envision and create a better world
  • Confidence contributing to a creative vision and ability to work effectively with others to realize that vision
  • Proven ability to manage a variety of projects simultaneously; detail-oriented and organized
  • Flexibility to meet changing needs and demands; ability to solicit and implement feedback
  • Excellent written and verbal communication skills
  • Motivation and initiative whether working independently or collaboratively
  • Proven ability to problem solve effectively and come up with solutions on the fly
  • Excitement about joining a fun and highly-collaborative working environment


Required Experience & Education

  • College degree
  • 1-2 years administrative experience preferred, but not required
  • High level of professionalism, commitment to candidate care and respect for confidentiality
  • Experience working with children or in an educational organization helpful, but not required
  • Strong time management skills
  • Computer savvy: skilled in Excel, Word, and Google Docs, and the ability to pick up new systems quickly (applicant tracking system)
  • Ability to interact professionally and enthusiastically with applicants and their references via phone and email


Essential Duties & Responsibilities

Coordination of Candidate Interview Process

  • Process incoming applications and video submissions, and provide technical support to candidates as needed throughout application and video submission process
  • Manage virtual interview schedule via online scheduling system
  • Manage in-person interview schedule and correspondence with candidates
    • Contact candidates to schedule and confirm in-person interviews, with follow up as necessary
    • Manage interview schedule and locations of interviews
    • Send email confirmation of in-person interview details to all candidates scheduled
    • Prepare interview materials for hiring managers (candidate summary sheets, name tags, and other materials as needed)


Reference Checks

  • Contact candidates to follow up on references not yet received
  • Conduct phone reference checks as necessary for potential hires in a timely manner
  • Communicate with Area Directors and Camp Directors about individual candidates and special reference check requests, as needed


Candidate Correspondence

  • Update candidate records in applicant tracking system and manage communication with candidates at various stages of the hiring process including applications, video submissions, interviews, references, and post-interview follow up
  • Manage email correspondence with candidates, including responding to all general questions regarding Galileo jobs
  • Answer recruiting phone line and respond to all messages/inquiries regarding Galileo jobs and applications
  • Assist with other recruiting-related tasks as needed


Schedule & Time Commitment

  • Training days, approximately 30-40 hours per week, January 4 – Wednesday, January 18
  • 40 hours/week, from Thursday, January 19 – Friday, June 30
  • Paid sick leave is accrued at a rate of one hour per every thirty hours worked. Accrual begins on the first day of employment. Paid sick leave may be used beginning on the 90th day of employment


Classification & Compensation

  • $17.50/hour
  • Temporary Employee (non-benefited)


Supervision Given/Received

  • General supervision provided by Erin Ventura, Associate Director of People Operations


Physical Demands

The physical demands described are representative of those that must be met by an employee to perform the essential functions of this job successfully, with or without reasonable accommodation.

  • Some lifting and carrying up to 30 lbs.
  • Typing, writing, reading
  • Seeing, hearing and speaking
  • Frequent sitting
  • Standing, walking, kneeling


Work Location
Galileo Learning headquarters, 1021 Third Street, Oakland, CA 94607


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