Production Coordinator

First Media is looking for a freelance to full-time Production Coordinator to help with a variety of projects the company has upcoming. *Open to hiring full-time as well*. We’re looking for someone who is detail-oriented, able to manage priorities between multiple projects, and who is comfortable with scheduling, planning, and managing spreadsheets and calendars. We have a fairly heavy production schedule and need someone who will be able to thrive in a fast-paced environment.

Experience with the Slack and the Google Suite (Gmail, Google Docs, and Google Calendar) is critical, if you’ve worked with before that is a bonus as well. We’re looking for someone who can work with our team to streamline the current process and build and maintain spreadsheets and production documents to keep us all organized as we work.

Day-to day duties:

  • Manage day to day workflows between internal teams to execute creative concepts into deliverables
  • Ensure projects stay on track by coordinating the campaign goals, deliverables, schedules, estimates and budgets
  • Prepare and maintain task lists, calendars, issue tracking, status reports, and meeting notes
  • Support in defining project vision and managing expectations by engaging in brainstorming sessions for overall content creative
  • Communicate project issues and resolutions

Our ideal candidate would have:

  • Superb organizational skills and time management
  • Bachelor’s degree in film, communications, marketing, management or related field
  • Previous experience as a production coordinator or production assistant
  • Familiarity with all aspects of production to facilitate effective communication
  • Ability to complete multiple tasks in a fast-moving environment
  • Capable of meeting deadlines and working with daily time constraints
  • Talent for anticipating needs


  • BA/BS degree or equivalent practical experience
  • 1+ years of work experience working with multiple teams and deliverables to maintain budget and timeline
  • Proven track record of operating independently, demonstrating creativity, maintaining organization, strong attention to detail, and managing multiple projects simultaneously
  • Exceptional writing, communication and presentation skills
  • Team player, strong people skills and ability to engage on all levels of the organization
  • Deep understanding of the creator online video landscape and digital media creative and development
  • Experience with booking freelancers and managing invoicing
  • Experience with making call sheets a huge plus

Even Better If:

  • Experience working with international partners at different time zones
  • Understanding of the landscape and new developments in new media, tech and/or millennial brand and/or entertainment industry
  • Experience working in a fast-changing, hands-on work environment

First Media is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under federal, state or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws.

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