Senior Executive Assistant, Office of Chief Economist

    • Washington, DC

The Senior Executive Assistant provides comprehensive and confidential administrative support to the Chief Economist. This involves highly advanced technical or administrative work in which incumbents are expert in their assigned roles and working under limited supervision on business sensitive and/or most confidential materials.

Essential Job Functions:

  • Sophisticated calendar management for Chief Economist that requires prioritizing meetings and requests.
    • Significant scheduling between Board members, internal executive staff, staff, and external parties such as government officials, regulators, industry members, and academics that may include conference calls, video conferences, and in-person meetings
    • Assures that appropriate materials are available in advance for all meetings

  • Interact with individuals appropriately and in a timely manner.
  • Make complex travel arrangements for Chief Economist, to include Board meetings, conferences, off-site meetings, and other events and addresses any last minute changes or cancellations. Track and prepare expense reports.
    • Provides Board member support on-site at Board meetings, requiring travel.

  • Manage and handle incoming calls and visitors with a high degree of professionalism
  • Prepare correspondence and other written materials at the request of the Chief Economist
  • Review and provide editorial support for written materials prepared by the Chief Economist
  • Assist OCE management in coordinating speakers, roundtables and conferences
  • Prepare and manage initial department and conference/roundtable related budgets by coordinating and compiling financial information for OCE management, and make budget recommendations.
  • Prepare, administer and manage personal and professional service contracts, purchase requisitions, academic research contracts, and non-disclosure agreements for data sharing.
    • Assist in negotiating contract terms and services at the most favorable price consistent with quality, quantity, specification requirements, and other factors.
    • Work with FINRA contract attorneys to ensure that negotiated terms are approved by FINRA.
    • Monitor contractor compliance with contract terms and resolving problems concerning obligations of the parties, explaining and renegotiating contract terms, and ensuring satisfactory contract completion.

  • Serve as point of contact with Corporate Communication and for web presence to monitor and maintain the OCE webpage

Other Responsibilities:
  • Provides other related administrative support of a highly sensitive and confidential nature.
  • Additional duties as needed.

Education/Experience Requirements:
  • Associate’s degree with a minimum eight years of related experience as an executive assistant, administrative assistant, or similar responsibilities.
  • Additional education or training preferred.
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  • Significant experience utilizing travel and expense systems such as Concur.
  • Experience providing administrative or secretarial support to a senior executive is preferred.
  • Ability to establish and maintain effective working relationships with others
  • Strong technical writing skills
  • Excellent written, verbal, and interpersonal communication skills
  • Ability to work under pressure at times
  • Ability to handle sensitive and confidential information/matters with discretion
  • Ability to multi-task and work independently to prioritize completion of tasks to meet deadlines
  • Ability to exercise good judgment in a variety of situations

Work Conditions:
  • Work is normally performed in an office environment.
  • Work environment includes high productivity expectations and tight deadlines.
  • Usually requires overtime, as well as flexibility to work hours that correspond with the executive’s
  • Occasional travel may be required

To be considered for this position, please submit a cover letter and resume. A writing sample may be required as part of the submission.

The information provided above has been designed to indicate the general nature and level of work of the position. It is not a comprehensive inventory of all duties, responsibilities and qualifications required.

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In addition to a competitive salary, comprehensive health and welfare benefits, and incentive compensation, FINRA offers immediate participation and vesting in a 401(k) plan with company match. You will also be eligible for participation in an additional FINRA-funded retirement contribution, our tuition reimbursement program and many other benefits. If you would like to contribute to our important mission and work collegially in a professional organization that values intelligence, integrity and initiative, consider a career with FINRA.

Important Information

FINRA’s Code of Conduct imposes restrictions on employees’ investments and requires financial disclosures that are uniquely related to our role as a securities regulator. FINRA employees are required to disclose to FINRA all brokerage accounts that they maintain, and those in which they control trading or have a financial interest (including any trust account of which they are a trustee or beneficiary and all accounts of a spouse, domestic partner or minor child who lives with the employee) and to authorize their broker-dealers to provide FINRA with duplicate statements for all of those accounts. All of those accounts are subject to the Code’s investment and securities account restrictions, and new employees must comply with those investment restrictionsâ€"including disposing of any security issued by a company on FINRA’s Prohibited Company List or obtaining a written waiver from their Executive Vice Presidentâ€"by the date they begin employment with FINRA. Employees may only maintain securities accounts that must be disclosed to FINRA at one or more securities firms that provide an electronic feed (e-feed) of data to FINRA, and must move securities accounts from other securities firms to a firm that provides an e-feed within three months of beginning employment.

You can read more about these restrictions here.

As standard practice, employees must also execute FINRA’s Employee Confidentiality and Invention Assignment Agreement without qualification or modification and comply with the company’s policy on nepotism.

Search Firm Representatives

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FINRA is an Equal Opportunity and Affirmative Action Employer

All qualified applicants will receive consideration for employment without regard to age, citizenship status, color, disability, marital status, national origin, race, religion, sex, sexual orientation, gender identity, veteran status or any other classification protected by federal state or local laws as appropriate, or upon the protected status of the person’s relatives, friends or associates.

FINRA abides by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities.

FINRA abides by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans.

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