Supervisory Administrative Specialist, GS 11/12 (External) (Newark)

Position: Supervisory Administrative Specialist, GS 11/12

Division: Newark Field Office

Location: Newark, NJ

Working Hours: 8:15am - 5:00pm

Salary:

GS 11: $68,666.00 - $89,262.00

GS 12: $82,304.00 - $106,998.00

Full Performance level: GS 12

Number of Positions Available: 1

Duration: Full Time/Permanent

Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

A relocation incentive MAY be offered.

Key Requirements

  • Must be a U.S. citizen
  • Must be able to obtain a Top Secret clearance

Mission Statement:

The mission of the FBI is to protect the American People and uphold the Constitution of the United States.

Major Duties:

  • Oversees work planning and scheduling; developing comprehensive plans that ensure the completion of program goals, maintain efficiency, and properly allocate resources.
  • Adapts and alters plans and work operations to meet any unexpected changes or complications while minimizing any reduction in the quantity or quality of work.
  • Performs in-depth studies of workplace and administrative operations, personnel performance, and automation systems in order to provide recommendations on what improvements could be made to boost effectiveness and overall productivity.
  • Ensures all employees are kept up to date on major project objectives as well as work instructions and procedures, personnel management programs, and standards and regulations. Also sees to answering all questions on these matters, as well as ensuring compliance with workplace regulations.
  • Establishes and maintains open communication with employees, keeping tabs on any needs or areas of concern and preventing or resolving problems conflicts that might inhibit optimal workplace function.

Qualifications and Evaluations

Please make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.

Your application will be evaluated and rated under the FBI's Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire. High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from Most Competitive status.

Your application will then be placed in one of three categories: Most Competitive, Competitive, or Least Competitive. Names of candidates in the Most Competitive category will be sent to the hiring official for employment consideration. Veterans' preference will be applied.

All applicants will be rated on the following Competencies:

  • Communication
  • Flexibility/Adaptability
  • Initiative
  • Leadership
  • Business Acumen

GS 11: Applicants must possess at least one (1) year of specialized experience equivalent to the GS 9 grade level.

Specialized Experience is:

  • Collected data/information utilizing various resources.
  • Conducted research and analysis in support of projects and/or specific targeted towards measuring the effectiveness, efficiency, and productivity of work operations.
  • Assisted in preparing and presenting study results and briefing materials.
  • In addition to the above, the applicant must possess supervisory experience.

GS 12: Applicants must possess at least one (1) year of specialized experience equivalent to the GS 9 grade level.

Specialized Experience is:

  • Collected data/information utilizing various resources.
  • Conducted research to perform analytical studies designed to measure the effectiveness, efficiency, and productivity of work operations.
  • Identified organizational and operational problems and recommended solutions.
  • Prepared and presented results and recommendations orally and in writing to various levels of management.
  • In addition to the above, the applicant must possess supervisory experience.

Education

All degrees must be from an accredited college or university. Education may be substituted for specialized experience as follows:

GS 11: Applicant must have a Ph.D. OR equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related.

GS 12: Education may not be substituted for specialized experience at this grade level.

How to Apply

The following instructions outline our application process:

Step 1 - Establish an applicant account on the FBIJobs website by clicking "Apply Now" and then "Register Now" or log in using your existing applicant account.

Step 2 - Paste your resume text in the space provided, upload a new resume, or use a resume you have applied with previously.

Step 3 - Complete your applicant profile if establishing your account for the first time.

Step 4 - Complete the assessment questionnaire.

Step 5 - Complete the application sections requested and submit your application.

Required Documents

To apply to this position, interested applicants must provide a complete application package by the closing date which includes:

  • Your resume, specifically noting relevant work experience and associated start and end dates
  • A complete assessment questionnaire
  • Other supporting documents (if applicable):
  • College transcripts, if qualifying based on education or if there is a positive education requirement
  • Notification of Personnel Action, SF-50
  • Most recent Performance Appraisal; not applicable to current FBI employees
  • Veterans: DD 214; Disabled Veterans: DD 214, SF-15, and VA letter dated 1991 or later

How to Attach Documents

To attach documentation for submission, please follow the instructions below. Once documents are successfully attached, they will automatically be sent to HR.

Step 1: Log into your FBI Jobs account, and click the "My Career Tools" hyperlink at the top of the page.

Step 2: Click the "Add Attachment" hyperlink located under the "Cover Letters and Attachments" section.

Step 3: Select the appropriate Attachment Type (or "Other" if one is not available).

Step 4: Populate the "Attachment Purpose" field.

Step 5: Click the "Add Attachment" hyperlink.

Step 6: Upload the desired attachment.

Step 7: Click "Save & Add More" (if you are attaching more than one) or "Save & Return" if you have finished attaching documents.

You must complete this application process and submit any required documents by 11:59 p.m. Eastern Standard Time (EST) on the closing date of this announcement. If applying online is a hardship, please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.

What to Expect Next

Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process.

Additional Information

  • The FBI is in the Executive Branch of the federal government. It is one of the components of the Department of Justice (DOJ). The FBI is the principle investigative arm of the DOJ. All FBI positions are in the excepted service.
  • Applicants must be U.S. citizens and consent to a complete background investigation, urinalysis, and polygraph. You must be suitable for Federal employment; as determined by a background investigation.
  • Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you from consideration. Additional information will not be requested if your application is incomplete. You application will be evaluated solely on the basis of information you have submitted.
  • Management may select any grade for which this position has been announced.
  • Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for an actual assignment and performance of higher-level duties.
  • The selectee will be required to serve a one-year probationary period for initial assignment to a supervisory position.
  • If you are hired, you will be required to serve a one-year probationary period. Probationary employees are generally precluded from being considered for other FBI job opportunities until their 12-month probationary period has concluded.
  • The probationary periods will be served concurrently.
  • Memorandum of Understanding: Work performed outside assigned duties (that would not normally be documented on an SF-50, i. e., back-up duties), has to be documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position. If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation (Memorandum of Understanding):
  • Percent of time worked in the particular position (cannot conflict with main duties)
  • The month/year work began
  • Frequency worked (i.e., daily, monthly, etc.)
  • Specific duties performed

Attach the Memorandum of Understanding to your application in the "Cover Letters and Attachments" section of My Career Tools on the Careers Home page. Please upload the attachment as type "Other."

Veterans' Preference

If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume and application. Your veterans' preference entitlement will be verified by the employing agency.

Nepotism

Nepotism is the act of favoring relatives in the hiring process, and is prohibited by law. Public officials are prohibited from hiring or promoting relatives or relatives of officials in their chain of command, as well as actively or indirectly endorse a relative's appointment or promotion.

During the hiring process, all selected candidates and FBI hiring managers will be required to certify they are not related to anyone involved in the hiring process.

Reasonable Accommodation Request

The FBI provides reasonable accommodations to qualified applicants with disabilities. If you need a reasonable accommodation for any part of the application and/or hiring process, please notify the Office of Equal Employment Opportunity Affairs (OEEOA) Reasonable Accommodation (RA) Program by either e-mail at [email protected], telephone at 202-324-2158, or FAX at 202-324-3976. Your request will receive an individualized assessment.

This e-mail address is only for reasonable accommodation requests. Please do not submit your application and/or any questions unrelated to reasonable accommodations. Should any applications be received, they will not be forwarded for consideration during the hiring process.

Equal Employment Opportunity

The FBI is an Equal Opportunity Employer and all qualified applicants will receive consideration for this vacancy. Except where otherwise prohibited by law, selection will be made without regard to, and there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, parental status, physical or mental disability, genetic information, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism, or any other non-merit factors.

Benefits

The FBI offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System.

This link provides an overview of the benefits currently offered to Federal employees: http://www.opm.gov/insure/new_employ/index.asp


Meet Some of Federal Bureau of Investigation (FBI)'s Employees

Melinda

Forensic DNA Examiner

As a Forensic DNA Examiner, Melinda works as part of a team to perform DNA analysis on items of evidence the laboratory receives.

Eric

Visual Information Specialist

As a Visual Information Specialist, Eric is responsible for making physical and digital 3D models to assist in crime scene investigations that come to the FBI.


Back to top