Legal Instruments Examiner, GS 6/7 (FBI ONLY) Clarksburg, WV

Who May Apply

Open to current, permanent FBI employees in all locations

Opening Date: September 12, 2017

Closing Date: September 26, 2017 11:59 pm (EST)

Questions regarding this opening should be directed to Julie A. Martin at

Job Summary

Position: Legal Instruments Examiner, GS 6/7

Division: Criminal Justice Information Services Division (CJIS)

Section: National Instant Criminal Background Check System (NICS)

Unit: NICS Operations

Location: Clarksburg, WV

Working Hours: Many shifts are available (day-shift/mid-shift/night-shift), however, all schedules include a weekend day. Shift assignment will be based on the needs of the Bureau at the time of selection.


GS 6: $36,611.00-$47,598.00

GS 7: $40,684.00-$52,893.00

Full Performance level: GS 9

Number of Positions Available: 1

Duration: Full Time/Permanent

This position is designated as "emergency". As an "emergency" employee, you may be expected to report to work during periods of adverse weather conditions or other types of emergency situations when it is announced that an "unscheduled leave policy" is in effect or that federal agencies are closed in your immediate vicinity.

Due to the perceived conflict of interest, neither NICS employees nor their immediate family members are permitted to hold Federal Firearms Licenses (FFL). As such, if applicant is selected, he/she and any immediate family members would be requested to relinquish their FFL.

Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

Key Requirements

Must be a current, permanent FBI employee

Major Duties

  • Serves as an examiner in the National Instant Criminal Background Check System (NICS) Operations Center. Review and analyze criminal records and documents and determine, within the three-day deadline that the Brady Act requires, if there are prohibiting factors that prevent potential gun buyers from purchasing firearms.
  • Receive telephonic inquiries and perform a name only search in the National Crime Information Center (NCIC), Interstate Identification Index (III), and the NICS Index, to include ECheck.
  • Review descriptive data on the potential gun buyer provided by the Federal Firearm Licensee (FFL) and compare it to possible hits.
  • If the search is negative and there is no criminal record, advise FFL that the sale may proceed. If a hit or potential hit occurs, it may be necessary to ask for additional descriptive information. Incumbents review the criminal records and determine whether the name and information match the subject (potential gun buyer).
  • Verify the FFL number and password, remaining constantly alert of possible attempts by unauthorized persons to gain access to the NICS by pretext.
  • Ensure adherence to security regulations so that at no time will criminal history information be made available to the FFL.
  • Receive, review and analyze those cases which require limited research for a Firearms eligibility determinations to be made. May require review of several records. Review the record to determine if charge is a felony or misdemeanor charge, which may require research of state and federal law. If there is not a disposition, must contact the state bureau and/or court, provide information and request the final disposition. If a hit is against a manual record, must review the record and request or ensure it is automated.
  • Review the record, documents and information, determine if a prohibiting factor exists, and advise the FFL of decision made.

Qualifications and Evaluations

Please make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.

Your application will be evaluated and rated under the FBI's Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire. High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from Most Competitive status.

If you are deemed Most Competitive, you will be referred to the selecting official for further consideration.

All applicants will be rated on the following Competencies:

  • Technology Application
  • Analytic Thinking
  • Problem Solving/Judgment
  • Communication
  • Customer Service

Specialized Experience (SE):

GS 6: Applicant must possess at least one (1) year of specialized experience equivalent to the GS 5 grade level. SE is defined as follows:

  • Orally gathered and conveyed information, using tact to gain cooperation.
  • Summarized data in writing.
  • Performed research to develop information.
  • Analyzing information to reach conclusions.
  • Performed work under stress on short deadlines and/or difficult individuals.

GS 7: Applicant must possess at least one (1) year of specialized experience equivalent to the GS 6 grade level. SE is defined as follows:

  • Orally communicated to exchange information with cooperative and hostile individuals.
  • Prepared written documents to support findings.
  • Performed additional research to further develop information.
  • Evaluated information to make decisions.
  • Maintained composure when dealing with diverse personalities and/or stressful situations.


Education cannot be used in lieu of the experience requirements for this position.

How to Apply

The following instructions outline our application process:

Step 1: Click the "Start" button to begin an application. You will be prompted to either Sign In to continue the application or to register with FBIJOBS if you don't already have an account.

Step 2: Follow the Step by Step process to submit an application. You will be guided through each step in the process. You are required to complete all sections of the application to successfully submit your application.

Required Documents

To apply to this position, interested applicants must provide a complete application package by the closing date which includes:

  • Your resume, specifically noting relevant work experience and associated start and end dates
  • A complete assessment questionnaire
  • Other supporting documents:
  • College transcripts

How to Attach Documents

To attach documentation as part of your application, please follow the instructions below.

Step 1: Follow the steps of the application process until you reach the Attachments step.

Step 2: Click "Add Attachment".

Step 3: Select the appropriate Attachment Type (or "Other" if one is not available).

Step 4: Populate the "Attachment Purpose" field. Click "Continue".

Step 5: Choose the device on which the attachment is located.

Step 6: Upload the desired attachment.

Step 7: To add additional attachments at this point in the application process click the "+" on the Attachments step.

To attach documentation to your Global Profile please follow the instructions below:

Step 1: Login to your FBI Jobs account, and click "My Submissions".

Step 2: Click the "Add Attachment" located under the "Cover Letters and Attachments" section.

Step 3: Follow steps 3 - 6 above.

You must complete this application process and submit any required documents by 11:59 p.m. (EST) on the closing date of this announcement. If applying online is a hardship, please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.

What to Expect Next

Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process.

Additional Information

  • Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you from consideration. Additional information will not be requested if your application is incomplete. Your application will be evaluated solely on the basis of information you have submitted.
  • Management may select at any grade for which this position has been announced.
  • Identification of promotion potential in this announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon administrative approval and the continuing need for an actual assignment and performance of higher-level duties.
  • Limited Movement: Policy has been implemented wherein support employees entering a position through a competitive OR non-competitive action may be precluded from moving to another position within the Bureau by means of reassignment or change to lower grade for a minimum of 12 months. Probationary employees are generally precluded from being considered for all job opportunities until their 12-month probationary period has concluded. Probationary employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI.
  • Candidates will not be considered if currently on a Performance Improvement Plan (PIP); a Letter of Requirement (LOR); or have failed a PIP or LOR and are currently awaiting the final action by HRD.

a. A Performance Improvement Plan (PIP) is a 90-day written developmental plan for an employee whose performance on one or more critical elements is rated "Unacceptable."

b. A Letter of Requirement (LOR) is issued when a supervisor identifies leave abuse and/or when frequent absences negatively impact operations of an office.

  • Relocation expenses will be borne by the selectee, except FBI employees returning from LEGAT assignment. Employees returning from LEGAT assignments must advise the Staffing Unit, Administrative Unit, and the international Operations Unit of their application to apply.
  • Candidates receiving a transfer of physical location, whether at the expense of the FBI or not, will be required to complete a one year commitment to the assignment, prior to moving to a new position at the FBI. The 12-month waiting period begins the day an employee reports for duty at the new location.
  • Memorandum of Understanding: Work performed outside assigned duties (that would not normally be documented on a SF-50, i. e., back-up duties), has to be documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position. If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation (Memorandum of Understanding):

a. Percent of time worked in the particular position (cannot conflict with main duties)

b. The month/year work began

c. Frequency worked (i.e., daily, monthly, etc.)

d. Specific duties performed

Attach the Memorandum of Understanding to your application in the "Cover Letters and Attachments" section of My Career Tools on the Careers Home page. Please upload the attachment as type "Other."


Nepotism is the act of favoring relatives in the hiring process, and is prohibited by law. Public officials are prohibited from hiring or promoting relatives or relatives of officials in their chain of command, as well as actively or indirectly endorse a relative's appointment or promotion.

During the hiring process, all selected candidates and FBI hiring managers will be required to certify they are not related to anyone involved in the hiring process.

Reasonable Accommodation Request

The FBI provides reasonable accommodations to qualified applicants with disabilities. If you need a reasonable accommodation for any part of the application and/or hiring process, please notify the Office of Equal Employment Opportunity Affairs (OEEOA) Reasonable Accommodation (RA) Program by either e-mail at, telephone at 202-324-2158, or FAX at 202-324-3976. Your request will receive an individualized assessment.

This e-mail address is only for reasonable accommodation requests. Please do not submit your application and/or any questions unrelated to reasonable accommodations. Should any applications be received, they will not be forwarded for consideration during the hiring process.

Equal Employment Opportunity

The FBI is an Equal Opportunity Employer and all qualified applicants will receive consideration for this vacancy. Except where otherwise provided by law, selection will be made without regard to, and there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, parental status, physical or mental disability, genetic information, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism, or any other non-merit.

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