Executive Assistant, FCS (Facilities, Culinary and Security)

Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities â€" we're just getting started.

Facebook is seeking an experienced Executive Assistant to support the Vice President of the FCS team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Facebook ecosystem. This position is full-time and located in Menlo Park, California at Facebook headquarters.

RESPONSIBILITIES

  • Coordinate internal and external meetings for 1 Executive
  • Manage hectic and complex calendars
  • Prepare expense reports
  • Coordinate both domestic and international travel arrangements
  • Organize space planning and large offsite events
  • General office duties as needed
  • Build cross-functional relationships between departments
  • Able to multi-task and change direction quickly
  • Maintain confidentiality of all appropriate communications and documentation
MINIMUM QUALIFICATIONS
  • 8+ years of experience providing administrative support to 1 or more executives within last 3-5 years
  • 8+ years of experience coordinating travel logistics on behalf of 1 or more executives
  • 8+ years of calendar management and expense report management for 1 or more executives
  • Computer experience and comprehension of Outlook and PowerPoint
  • Experience prioritizing multiple assignments
  • Scheduling and calendar prioritization experience
  • Experience organizing off-site events
  • BA/BS
Facebook is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at accommodations-ext@fb.com .


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