Administrative Assistant (SMB)

(Singapore)

Facebook's mission is to give people the power to build community and bring the world closer together. Through our family of apps and services, we're building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together. Whether we're creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to empower people around the world to build community and connect in meaningful ways. Together, we can help people build stronger communities — we're just getting started.

Facebook was built to help people connect and share, and over the last decade our tools have played a critical part in changing how people around the world communicate with one another. With over a billion people using the service and more than fifty offices around the globe, a career at Facebook offers countless ways to make an impact in a fast growing organization.The SMB team contributes directly to this mission by connecting every small business in the world with their customers on Facebook...and then helping them grow through solutions like pages, advertising, and messaging. We succeed when we help our customers grow their business. The SMB team at Facebook is one of two sales channels responsible for Facebook's multi-billion dollar advertising business. Our team specifically manages more than 99% of Facebook's 4M advertisers. And our potential business is even larger with more than 60M active SMB pages on Facebook. We're just getting started. The Administrative Assistant for the SMB team will be a masterful problem-solver, have exceptional communication and organizational skills, and be resourceful in building relationships across the larger Facebook ecosystem. This position is located in our Singapore office.

Responsibilities

  • Admin support for the multiple Directors
  • Build cross-functional relationships between departments
  • Schedule team meetings, set up venues, and take minutes
  • Organize team offsites and events
  • Manage swags : order, maintain stock and ship
  • Control procurement : raise and trace of POs, and track of payment status
  • General office duties and ad hoc projects as required
  • Exhibit highest degree of professionalism, courtesy and diplomacy
  • Exercise absolute discretion at all times

Minimum Qualifications

  • Relevant administrative experience
  • Strong scheduling and calendar prioritization skills
  • Excellent computer skills, including Microsoft Office (especially Outlook and Excel)
  • A persuasive and credible communicator who can earn the trust of colleagues and senior management and work effectively with people at all levels both inside and outside of Facebook
  • Ability to shift priorities quickly and act proactively, while maintaining operational efficiency
  • Experience in stakeholder management and ability to work in a flexible environment
  • Proven track record in handling highly confidential information
  • Fluent in English

Preferred Qualifications

  • Warm, outgoing personality to cultivate team culture

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