Administrative Assistant, Publisher Solutions

(Menlo Park, CA)

Facebook’s mission is to give people the power to share, and make the world more open and connected. Through our growing family of apps and services, we’re building a different kind of company that helps billions of people around the world connect and share what matters most to them. Whether we’re creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to make the world more open and accessible. Connecting the world takes every one of us—and we’re just getting started.

Facebook is seeking an experienced Administrative Assistant to support our 2-3 Directors on the Publisher Solutions team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Facebook ecosystem. This position is full-time and located in Menlo Park, CA.

Responsibilities

  • Coordinate internal and external meetings for a high level executive
  • Manage hectic and complex calendars
  • Prepare expense reports
  • Coordinate both domestic and international travel arrangements
  • Organize space planning and large offsite events
  • General office duties as needed
  • Build cross-functional relationships between departments
  • Able to multi-task and change direction quickly
  • Maintain confidentiality of all appropriate communications and documentation

Minimum Qualifications

  • 3+ years of experience providing direct administrative support to 1 or more executives
  • 3+ years of experience coordinating travel logistics on behalf of 1 or more executives
  • 3+ years of direct calendar management and expense report management for 1 or more executives
  • Experience with Microsoft Office Suite
  • Experience juggling multiple projects
  • Experience planning off-site events
  • Experience handling confidential information
  • Experience with working across multiple time zones
  • BA/BS

Preferred Qualifications

  • Experience working with or in support of diverse communities

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