Administrative Assistant, Production Engineering

(Menlo Park, CA)

Facebook’s mission is to give people the power to share, and make the world more open and connected. Through our growing family of apps and services, we’re building a different kind of company that helps billions of people around the world connect and share what matters most to them. Whether we’re creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to make the world more open and accessible. Connecting the world takes every one of us—and we’re just getting started.

Facebook is seeking an experienced Administrative Assistant to support 2 Executives on our Infrastructure team. This person should be highly organized, proactive, detail-oriented, a problem-solver and exhibit sound judgment. This person must also have a deep understanding of the Facebook community as well as a passion for Facebook’s products. This position is full-time and located in Menlo Park, California.

Responsibilities

  • Perform administrative tasks including: complex calendar management for internal and external meetings, Manage heavy domestic and International travel arrangements, and complete expense reports
  • Manage team meeting schedule, structure, agenda and follow-up
  • Project manage all logistics for team off-sites and frequent team events
  • Assist in the preparation of presentations and speaking engagements
  • Build cross-functional relationships with key partners in other departments

Minimum Qualifications

  • 3+ years of administrative experience supporting 2 or more executives
  • 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
  • 3+ years of calendar management and expense report management for 2 or more executives
  • BA/BS degree required
  • Proficient with Microsoft Office suite
  • Exceptional communication skills
  • Passionate about Facebook with a strong understanding of its products
  • Able to think, plan, and execute quickly and resourcefully, both autonomously and as part of a broader team
  • Able to efficiently manage and prioritize multiple projects simultaneously
  • Able to operate with a high level of confidentiality
  • Comfortable with giving and receiving feedback
  • Experience with scaling space management and planning to accommodate regular growth amongst teams

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