Administrative Assistant, Global Sales, Central Europe

(Hamburg, Germany – Berlin, Germany)

Facebook’s mission is to give people the power to share, and make the world more open and connected. Through our growing family of apps and services, we’re building a different kind of company that helps billions of people around the world connect and share what matters most to them. Whether we’re creating new products or helping a small business expand its reach, people at Facebook are builders at heart. Our global teams are constantly iterating, solving problems, and working together to make the world more open and accessible. Connecting the world takes every one of us—and we’re just getting started.

Facebook is seeking an Administrative Assistant to support our Managing Director, Central Europe. We’re looking for this person to be a key member of our leadership team, and should be a smart, efficient self-starter with an ability to operate effectively in a fast paced, ever changing international environment. This role is a full time position based in Berlin, Germany.

Responsibilities

  • Extensive diary management, including organising internal and external meetings across multiple time zones & locations
  • Co-ordinating complex global itineraries and travel
  • Drafting and formatting responses to memos, letters and documents
  • Liaison with the internal Global Sales team over deadlines and projects
  • Financial administration, e.g. processing POs & invoices
  • Organizing team offsites/events
  • Communicating with internal and external parties, while exhibiting the highest degree of professionalism, courtesy and diplomacy
  • Assist in the preparation of presentation or meeting materials
  • Ensure email lists, org charts and other administrative systems are maintained and current
  • Special or other ad-hoc projects as required
  • Increase the effectiveness of the team by recognizing opportunities for new approaches
  • Coordinate and prepare various press and speaking engagements
  • Plan and execute communications with external clients, internal teams, and cross-functional partners
  • Serve as representative in planning and strategy of client meetings as well as industry events including notes, follow-up on action items
  • Compile and edit briefing materials and synthesize this information into executive summaries with key business and communication insights
  • Work with the Dublin / London EA team to execute on local priorities and events
  • Exercise absolute discretion at all times

Minimum Qualifications

  • 7+ years of work experience, in a media/marketing organization is preferred
  • Candidate should have experience supporting VP/Senior Director level
  • Exceptional organizational and analytical skills
  • Great written and verbal communications with the ability of capturing complex concepts and conveying them in simple, meaningful language
  • Great presentation skills with experience communicating powerful storytelling
  • Ability to compile clear and concise briefing materials
  • Ability to perform well in highly dynamic, rapidly changing environment
  • Ability to interact with senior level executives and all levels of the organization
  • An understanding of confidentiality issues and the use of discretion is essential
  • Be self-directed, take initiative and be proactive, excellent project management skills
  • High-level of attention to detail and accuracy. Must exhibit flexibility, prioritization skills and ability to multi-task
  • Thrive in a fast-paced atmosphere
  • Passionate about Facebook
  • BA or BS degree or equivalent
  • Some travel may be required.

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