Summary of Major Responsibilities
The Facilities Space Planner will work with Facilities and other key stakeholders to assist in planning, optimizing, and coordinating company-wide space utilization within a dynamic work environment. This role will partner with internal customers seeking additional or redesigned space, as well as external vendors, contractors, and design professionals to provide interim and long-term proactive space solutions. The Space Planner will routinely analyze space usage and departmental requirements to develop, plan, allocate, and implement space plans in new and existing facilities based on forecasted needs. This role will organize personnel and equipment moves within a facility and from facility to facility, will maintain current facility floor and furniture plans, and manage attribute data in future CAFM/IWMS tools.
Essential Duties and Responsibilities
Essential Duties and Responsibilities:
- Develop near and long term space occupancy plans including stacking/blocking diagrams to proactively respond to headcount forecasts.
- Design, plan and coordinate workstation/office and equipment moves/add/changes (MACs) based on stakeholder requirements.
- Maintain current floor and furniture plans for all facilities, uploading as-builts into the EQMS as required.
- Manage and maintain space allocation, space assignment, space signage, and office occupancy metrics within a CAFM/IWMS system and prepare periodic reports as requested.
- Maintain room finish, furniture, and accessory attributes in CAFM/IWMS.
- Prepare test fit plans and preliminary scope documentation for project budgeting.
- Maintain furniture and auxiliary accessories inventory and repurpose when feasible.
- Research and recommend creative workplace furniture solutions supporting company culture.
- Respond to space requests within CMMS and IT Service Portal.
- Provide world class service to internal customers.
- Complete facility audits focusing on interior aesthetics and furniture utilization.
- Coordinate conference room scheduling for required maintenance/remodeling.
- Participate on the ergonomic sub-committee of the Safety Committee team.
- Complete additional responsibilities as assigned.
Occasional Duties and Responsibilities
- Up to 10% travel may be required
- Apply sound judgment when making decisions.
- Build strong relationships – engage others in a collaborative, integrated manner.
- Prioritize daily tasks, operational demands and meet deadlines.
- Strong attention to detail and accuracy.
- Flexible to changing departmental needs and willing to adjust work schedule as required to meet departmental and company objectives.
- Good verbal and written communication skills.
- Creative problem solving abilities.
- Analyze facts and circumstances surrounding individual problems and transactions and determine the actions needed to move forward.
- Ability to read and comprehend blueprints.
- Adaptable, open to change, able to work in ambiguous situations and respond to new information and unexpected circumstances.
- Valid Wisconsin driver’s license and acceptable motor vehicle record.
- Ability to support multiple facilities.
- Ability to maintain confidentiality in all situations, as necessary.
Education and Experience
- Bachelor's degree in related field and at least five years’ experience in corporate real estate or facilities; or an equivalent level of education, training and experience.
- Working knowledge of state-of-the-art work management tools CAFM/IWMS, CMMS, AutoCAD, etc.
- Basic understanding of furniture panel systems and office furniture.
- Proficient in Microsoft Word, Excel, and Outlook.
- Experience in an FDA, CLIA, or CAP regulated industry preferred.
- Ability to use and wear safety protective gear/equipment (e.g. safety glasses, hard hat, lab coat, gloves, respirator, etc.) and follow safety guidelines.
- Ability to use computers daily in an interactive manner for extended periods of time and up to 8 hours per day.
- Ability to sit for an extended period.
- Ability to stand for extended periods of time and up to 6 hours at a time.
- Ability to travel (by land and air), on occasion.
- Ability to frequently and accurately communicate with employees, customers, and vendors in person, via the telephone or by email.
- Constant walking or motion to coordinate work and interact with co-workers.
- Ability to lift and move up to 40 pounds on an occasional basis.
- Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.
Exact Sciences is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state or federal law. The Company’s affirmative action program is available to any applicant or employee for inspection upon request.
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