Audio Visual Production Coordinator - Beverly Hills, CA 1024
Encore believes in the growth and development of every employee. From Driver to Director, you'll see it a hundred times. We believe that our greatest asset is our people, and in that we are serious about preserving the knowledge and expertise that our employees bring and acquire working for our company.
Contribute to Encore's show production efforts through coordination of various project tasks. Manage logistical contributions oriented toward show production projects. Contribute to the success of Encore's Production Department by maintaining accurate records, completing assigned job duties in a timely and efficient manner, and proactively seeking out new ways to support the overall success of every job. Contribute to the maintenance of a positive, team-oriented atmosphere.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provide daily production support required for show management and A/V staging projects.
Assist in scheduling and coordination of all staff and resources
Monitor budget to maintain profit for the company relevant to assigned tasks.
Facilitate communication between all parties involved in production project including vendors
Venue coordination with in-house AV, Catering, dock staff, including venue fees, production rules and regulations and submission of documents (such as insurance certification, fire marshal floor plans and convention service requests)
Assist in assessing local resources, rates, work rules and terms of a given market
Populate and maintain electronic show book and show folder for each event
Assist with post show accounting reconciliation, specifically as it pertains to freelancer invoices and related costs
Coordinate travel for show crews
Assist in collection and organization of show related content (graphic files, video files and still photos)
Occasionally travel to show-site to provide support
Seek out vendor partners and update production resource list
Attend forecast meeting and organize production kick off meetings for events that confirm definite
Manage AR checklist during pre-production and follow up on deliverable deadlines
Assist in collaboration with production department and Encore hotel properties
Manage Production calendar
Back up traveling show management team members when they are out of office
Input Part Time timesheets weekly. Union labor as needed.
Open and process Purchase Orders
Define and set up new vendors/part timers
Create and blend profit summaries as needed
Attend pre and post show meetings for job sign off
Job cost expenses and issue per diems/book travel via concur
Perform other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Communication Skills: Excellent communication skills, including written, oral, and presentation. Ability to listen carefully, respond intelligently and follow-up appropriately.
Reasoning Ability: Detail and service oriented with strong organizational skills. Ability to work within deadlines, define problems, collect data, establish facts and draw conclusions. Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Team Focus: Ability to establish and maintain effective relations with co-workers, employees and officials in other departments. Support teamwork environment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE:
High School diploma or equivalent required.
Experience in administrative and some accounting functions preferred.
Experience in show production environment.
Microsoft Office experience required (Word, Excel, Outlook, PowerPoint, etc.)
Encore, a Freeman company, is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, veteran status or any other protected status.
EEO is the Law (English) EEO is the Law (Spanish)
In compliance with the Americans with Disabilities Act Amendment Act, if you have a disability and would like to request an accommodation in order to apply for a position with Freeman, e-mail Freeman.Recruiting@freemanco.com. Inquiries should be limited to disability-related assistance only.
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