Office Coordinator


The Office Coordinator provides receptionist, facilities and general office support for eMoney’s San Diego Office.  In addition to performing a variety of clerical activities and related tasks, the Office Coordinator also supports various departments in the company with scheduling, coordination and workload management. This is a full-time position (8 hours a day, Monday-Friday) but we will consider candidates willing to work at least 6 hours a day, Monday-Friday.


Job Description

  • Coordinate office activities and operations to ensure efficiency and compliance with company policies
  • Answer all incoming calls and direct to appropriate queue or employee
  • Greet incoming guests and visitors, manage visitor badges, provide office tours and contact appropriate employee/department
  • Receive and distribute incoming mail
  • Manage UPS/FedEx account and all shipping needs
  • Place orders for, track and maintain office supplies, food and beverages for the San Diego office
  • Maintain appearance of all common areas in the San Diego office
  • Monitor office expenditures, perform basic bookkeeping activities
  • Pre-register all training attendees and place food orders for in-office San Diego training sessions, print badges for attendees
  • Support the San Diego team and visitors to the San Diego office with various administrative tasks
  • Assist in vendor relationship management
  • Serve as liaison between San Diego office and office vendors, as well as Aventine building maintenance, security and management

Requirements

  • Associate’s degree or equivalent experience
  • Customer service experience preferred
  • 2+ years of experience with receptionist, office administration or coordination

Skills

  • Proficiency in Microsoft Office
  • Knowledgeable in use of office machines (copier, fax, scanner, shredder)
  • Flexibility to take on new/different tasks
  • Excellent written/verbal communication skills
  • Positive attitude
  • Representation of company values
  • Strong organizational skills

Meet Some of eMoney's Employees

Dan

Technical Lead

Together with his team of developers, Dan builds new and improved financial planning tools so that eMoney Advisor’s clients can better manage their books of business.

Nicole

Relationship Manager

Nicole works with eMoney's enterprise clients, assisting them with the initial implementation of eMoney's technology, then offering continued support to ensure success.


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