Office Coordinator & Brand Ambassador

WHO WE’RE LOOKING FOR

If you enjoy interacting with all types of people, are flexible, organized and pay close attention to detail, we want to meet you.  If you care about office culture, employee engagement and want to be a face of the company with the opportunity to network and make an impact on staff experience, this could be a fit for you. 

As Office Coordinator & Brand Ambassador Co-op your main duty will be to assist in managing the front desk and office-wide processes. You will be a central figure of the office, implementing necessary office tasks and regulations while maintaining high productivity in stressful situations. The role requires constant interaction with a range of professionals and daily contact with suppliers. The Office Coordinator & Brand Ambassador is part of the Office Management and plays the special role as host to our staff and guests. The Office Management Team is responsible for driving our EF culture through building operations, events, programs and communication.   The ability to work independently leading your own projects while maintaining a friendly, positive attitude is critical.  You will have daily contact with colleagues from around the world. 

SPECIFICS
Some of the tasks include, but are not limited to:

  • Answering phones and welcoming guests
  • Planning and orchestrating office parties, meetings and events
  • Making hotel and conference room reservations
  • Managing fitness center
  • Ordering and distributing supplies
  • Managing daily office requests from EF employees
  • Creating and designing inter-office communications
  • Maintaining internal employee website
  • Controlling office costs
  • Negotiating and maintaining relationships with vendors
  • Liaising with in-house restaurant and hair salon
  • Assisting executives
  • Other special projects

Requirements

  • Excellent communication skills
  • Strong positive presence
  • Self-driven individual
  • Service mindedness and ability to multi-task
  • Attention to detail
  • Ability to research and present ideas and execute decisions

(Optional):

  • Experience in the service industry is a plus
  • Passion for EF’s mission of travel, language and education
  • Comfortable with technology and social media
  • Photoshop/Adobe InDesign experience a plus

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