Administrative Coordinator

Administrative Coordinator

ILS San Diego

EF’s International Language School in San Diego, California is seeking a full-time Administrative Coordinator for our fantastic new school located in the heart of Point Loma.  This individual will report to the Customer Support Manager and oversee all aspects of enrolling new students and maintaining our database of student records. 

Core Skills:

  • Highly motivated, energetic, positive
  • Strong attention to detail, ability to complete tasks on tight deadlines, with excellent time management
  • Sociable, outgoing & confident personality
  • Organized and thorough, creative and resourceful, flexible approach at all times
  • Service minded and quality oriented
  • Enjoys working under pressure & able to meet tight deadlines
  • Excellent communicator
  • Ability to handle challenging & sensitive situations
  • Patient & culturally sensitive
  • Sociable, outgoing & confident personality


  • Manages enrollment of new students and maintenance of database records, ensuring that all new bookings are confirmed within the required time with strong attention to detail
  • Provides friendly customer service in a high traffic environment.
  • Ensures all student records meet the standards of ACCET Accreditation. 
  • Deals with enquiries from sales offices & other incoming calls & enquiries.
  • Ensures weekend transfers are arranged, liaises with transfer company to solve problems & improve service, monitors costs & invoices for transfer service.
  • Helps students with insurance claims.
  • Manages weekly registration of new students, ensuring correct intake information is prepared, smooth and efficient running of registration, and testing.
  • Responsible for following up on all missing documents and maintaining accurate contact information for all students.
  • Oversees and confirms that student admission and visa documents are issued in a timely matter
  • Provides welfare advice and support as required. 
  • Effectively communicates with colleagues from all over the world.

About Us
EF Education First is an international education company focusing on language, academics, and cultural experience. With a mission to open the world through education, EF was founded in 1965.

We are 43,500 staff, faculty and teachers, working in 500 offices and schools across 53 countries. While we continue to grow, we strive to stay small so as to ensure agility, smart thinking and a fun place to work. For the past 50 years, EF has grown to include a range of programs that give students of all ages the freedom and confidence to explore the world through language, travel and education.

Located across the globe, our language centers for youth, adults and professionals combine the best of traditional, in-school teaching with innovative language-learning technology. We offer intensive language instruction abroad in English, Spanish, French, German, Italian, Japanese and Chinese. Courses run from 2 to 52 weeks for students traveling independently or in escorted groups of all levels and abilities.  Classes take place in our international language centers in one of 16 countries and offer the very best locations and accommodation whether in local host family or in a student residence.

Our team
We are travelers, innovators, doers and thinkers. We are open and collaborative, we are dedicated and passionate – we really work hard, and then we play hard. We believe in opening the world through education and we are proud of the role that we can play in that.

Additional Information
EF is an equal opportunities employer. EF offers competitive salaries and a multicultural working environment.  If you are motivated by the prospect of an international career with a dynamic and forward-thinking company, we want to hear from you. 

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