Executive Assistant

REQUIREMENTS:

  • You enjoy helping others.
  • You have experience managing multiple responsibilities and projects at the same time.
  • You love to solve challenging problems and make things more efficient.
  • You can navigate technology like a pro, especially Google Docs, and video conferencing.
  • You have managed calendars and complex travel arrangements for executives in the past.
  • You display independent judgment needed to plan, prioritize and organize diversified workload.
  • You are able to manage a high volume of confidential information.
  • You are OK working outside of normal business hours when necessary.
  • You demonstrate the ability to interact with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. 

RESPONSIBILITIES:

  • Provides administrative support for executives.
  • Responsible for calendar management, requiring interaction with both internal and external stakeholders and assistants to coordinate a variety of complex meetings.
  • Assists with travel, reservations, and expense reports for executives, as needed.
  • Will work in conjunction with external vendors, internal contacts, and various teams for planning on and offsite meetings or events.
  • Acts as back-up for Senior Executive Assistant.
  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
  • Works on special projects, as needed. 
  • Other duties as assigned.

EXCEPTIONAL CANDIDATES WILL HAVE:

  • A proven track record of success in an administrative role
  • A desire to bring world class administrative support to our executive team
  • An impressive Duolingo streak!

Back to top