Conference Administrative Assistant

We are seeking a Conference Administrative Assistant to join our growing company. Supporting the conference needs across two industries, integrative healthcare and seafood, you will be responsible for administrative tasks that support conference planning and content development for large scale conferences and events held in domestic and international locations.


  • Work closely with the Conference Manager to assist with continuing medical education coordination ensuring all contracts, submissions and payments to the accrediting colleges are done properly and on time for the annual Integrative Healthcare Symposium
  • Help ensure all speaker deliverables (applications, W9, Biographical Data Sheet, Disclosure Statements, and session descriptions, and web promotions) are received, distributed and stored accurately
  • Assist with speaker communication, collection of speaker information, and website updates related to the various conference programs
  • Assist with the call for proposal process and program development for global conferences in the Seafood industry
  • Support the conference team with general research projects to help generate speaker ideas and track conference trends
  • Update and maintain master time line for conference projects and systems to ensure deadlines are met
  • Work with the Marketing Coordinator, Digital Products, to assist with ad collection and customer service on accompanying digital product, Integrative Practitioner
  • Support the administrative needs of the Key Buyer program including data entry, prospect development, and email communication
  • Serve as an onsite member of the conference team during the event
  • Monitor assigned email boxes and route to the appropriate contact
  • Additional duties as assigned


  • WordPress or other content management system
  • Familiar with email deployment tools
  • Basic understanding of online marketing and digital advertising
  • Excellent oral and written communication skills
  • Strong customer service skills
  • Attention to detail
  • Ability to multi-task
  • Team oriented

Meet Some of Diversified Communications's Employees

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Jon works on creating, implementing, and analyzing marketing strategies and programs across all communication channels for the Seafood Team. His main goal is connecting with different market segments around the world through robust marketing campaigns.

Ashley C.

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Ashley administers sales software as a member of the IT Team. She is responsible for training and implementation of user interface changes, researching new tools for the CRM, and providing guidance for work efficiencies.

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