Production Coordinator - Specials

Position Summary

The Production & Development Coordinator will provide administrative, production, development, and acquisitions support to the Documentaries & Specials team. The Production & Development Coordinator will support the Specials team in all facets of development, production and acquisitions, working with Directors and Executive Vice President.


1. Update programming grid, development, and current reports
2. Research story ideas and provide in-depth briefs for concepts in development
3. Research and compile weekly email with links to interesting articles relevant to the Department’s content focus areas, as well as to the industry at large
4. Draft program descriptions, loglines, weekly updates, simple correspondence, and other regular writing needs
5. Update and expand filmmaker database
6. Log and track submissions and films we’ve requested
7. Follow global festival circuit and film markets and identify potential projects for acquisition
8. Review sales rep and distributor catalogues and identify potential projects for acquisition
9. Screen submissions and write coverage
10. Distribute PNFs and update deal info in the Hive
11. Manage receipt of show deliverables, including interim deliverables during production
12. Track delivery deadlines and assist directors in keeping projects on schedule
13. Upload cuts to DMC and manage distribution
14. Manage S&P and Legal review of fine cuts
15. Handle requests for assets from internal and external partners
16. Manage different specs and technical needs for different content uses, i.e. marketing vs digital vs strategy meeting
17. Oversee reversions and cutting to clock of acquisitions under executive supervision
18. Interface with Business Affairs and Rights team on rights restrictions of content
19. Track all versions of a film for different use cases (theatrical cuts, broadcast, international)
20. Manage requests for materials for festivals, awards submissions, and theatrical runs
21. Interface with other departments as needed to request information and fulfill requests
22. Assist with festival sponsorships and special events
23. Maintain organization of files on shared drive, links in Evernote, and other team resources
24. Develop templates for pass letters and other regular communications
25. Process invoices
26. Schedule meetings and calls for directors when needed
27. Manage traffic for print ads


Bachelor's degree in a related field of study or an equivalent combination of skills, training, and experience is preferred.
Minimum of one year of office experience, preferably in film or television industry
Rigorous academic research experience, in addition to excellent writing skills
Working knowledge of production and post-production.
Must be proficient in Mac OS, Outlook, Word, Excel, PowerPoint, and database management.
Candidate must be articulate, detail-oriented, and have strong follow up, organizational and administrative management skills.
Candidate must also demonstrate initiative, resourcefulness, and an ability to manage and prioritize multiple assignments under tight deadlines.
Strong interpersonal, written, and oral communication skills required.
Ability to initiate and follow-through on tasks independently – strong self-starter who will take charge and provide support to executives in an efficient manner.
Ability to multitask, assess priorities and maintain composure and diplomacy at all times.
Passion for and knowledge of documentary film a plus

Must have legal right to work in the United States

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