EA - Development Assistant to EVP

Position Summary

The Executive Assistant to the EVP and Development Assistant Oversees and manages the office of the EVP to include coordination of department administrative support. The EA and Development Assistant is a unique opportunity to combine both executive assistant and creative responsibilities while working in a fast-paced environment.

Responsibilities

1. Provide executive administrative support to the Executive Vice President of Production and Development:
2. Answer telephone, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority.
3. Schedule executive's appointments, maintain and update supervisor's daily calendar.
4. Schedule, organize, and coordinate meetings, including travel, transportation and hotel arrangements, coordination, preparation, and distribution of materials, agendas, and notes, hand-outs.
5. Type and compose memorandums, letters, forms, procedures, contracts, proposals, and other documents and correspondence, as appropriate.
6. Arrange travel itineraries and prepare travel and expense reports, purchase orders, and check requests.
7. Monitor monthly expenses, reconcile budget, and refer discrepancies for resolution.
8. Create/update development grid
9. Conduct and write research summaries and concept proposals as needed
10. Assist with the overall development process throughout the entire creative and production cycle.
11. Assist Development team with maintenance of E-Submissions, Submissions Database input and project pass letters.
12. Liaise with outside production companies as necessary to set up meetings and create agendas and schedules for programming markets.
13. Create agendas for editorial and Development meetings.
14. Support Development staff with presentation projects as needed. Participate and strategize with teams on new categories for future opportunities.

Requirements

Bachelor's degree in a related field of study or an equivalent combination of skills, training, and experience is preferred.
Three to five years’ administrative experience.
Must be proficient in all Microsoft systems, including: Outlook, PowerPoint, Office and Excel
Candidate must be articulate, detail-oriented, and have strong follow up, organizational and administrative management skills.
Candidate must also demonstrate initiative, resourcefulness, and an ability to manage multiple assignments under tight deadlines.
Strong interpersonal, written, and oral communication skills required.
Ability to initiate and follow-through on tasks independently – strong self-starter who will take charge and provide support to executives in an efficient manner.
Ability to multitask, assess priorities and maintain composure and diplomacy at all times.
Discovery experience a significant plus – knowledge of internal company processes and departments a key attribute.
Must have the legal right to work in the United States.


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