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CVS Health

Executive Assistant

Remote

Job Description
This role is more than an assistant. Are you looking for a challenging and exciting new role that stretch your abilities and skillset? Are you a strategic thinker who is organized and always a few steps ahead of any decisions or action? If so, this role is for you!

As an Executive Assistant, you will manage the administrative needs of the Senior Vice President CFO of Shared Services.

In this role, the Executive Assistant must be a motivated self-starter with the ability to work independently with limited direction and supervision. This position requires a proactive approach to taking on responsibility and a willingness to tackle assigned and non-assigned duties. The Executive Assistant is responsible for supporting a Senior Vice President, encompassing a wide range of activities including management of a complex calendar and scheduling requirements, tracking key deliverables, leading the coordination of travel, expenses and budgeting, project coordination, and document review.

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Responsibilities:
• Manage administrative needs including: complex calendar scheduling, meeting attendance and minute preparation, preparing PowerPoint presentations as needed, project coordination and interfacing with other leaders/stakeholders, email responses
• Plan travel arrangements and handle travel expenses; assist in rebooking travel due to schedule changes and unforeseen travel interruptions (e.g., cancelled flights, weather, etc.)
• Coordinate on and offsite team meetings, including coordination with internal and external resources for services such as meeting rooms, catering, hotels, activities, presenters, and audio/visual conferencing (e.g., WebEx/MS Teams)
• Onboarding new employees, including ordering equipment and setting up onboarding plans with administrative managers and HR; assist with offboarding terminated employees.
• Provides some general broader administrative tasks for direct reports of the SVP to ensure coordination and consistency across the team (e.g., having access to calendars as needed for scheduling, equipment ordering, onboarding/offboarding, office/desk assignments and moves, etc.)
• Interacts with internal and external constituents in a way which promotes our values and represents the culture of the Company
• Often acts as a point of contact for urgent business needs and assists to identify issues for escalations, communicating and ensuring that the leadership and executive team is well informed; prevents surprises
• Manages workflow for incoming items to ensure that issues are directed to the appropriate area (particularly in Manager's absence).
• Reading and analyzing emails, submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
• Prepare reports, collect and analyze information; prepare presentations.
• Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
• Maintain inventory and office supplies; anticipate office needs, including evaluate new office products; place and expedite orders when necessary.
• Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
• Monitors status of delegated items to ensure closure.
• Maintains department organization charts and distribution lists.
• Support the creation of executive level presentations and materials
• Ability to exercise discretion and handle requests in a confidential manner; a significant amount of work and access is of a confidential nature.

Pay Range
The typical pay range for this role is:
Minimum: 21.01
Maximum: 48.08

Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will take into account a wide range of factors, including location.

Required Qualifications
• 5+ years of experience as an Executive Assistant supporting executives at a large matrixed organization

Preferred Qualifications
• Advanced experience working with Microsoft Office Products, including Outlook, Excel, Word, PowerPoint, and Teams (particularly as it relates to meeting/conferencing capabilities)
• Ability to prioritize, meet deadlines and multitask
• Ability to independently find solutions relating to administrative task or obstacles (e.g., scheduling meetings with busy calendars)
• Excellent interpersonal skills; ability to partner with peers and other contacts in the Company, and across multiple locations and time zones
• Must be proactive and exhibit a calm, pleasant, and professional demeanor

Education
Bachelor Degree or equivalent experience

Business Overview
Bring your heart to CVS Health Every one of us at CVS Health shares a single, clear purpose: Bringing our heart to every moment of your health. This purpose guides our commitment to deliver enhanced human-centric health care for a rapidly changing world. Anchored in our brand - with heart at its center - our purpose sends a personal message that how we deliver our services is just as important as what we deliver. Our Heart At Work Behaviors™ support this purpose. We want everyone who works at CVS Health to feel empowered by the role they play in transforming our culture and accelerating our ability to innovate and deliver solutions to make health care more personal, convenient and affordable. We strive to promote and sustain a culture of diversity, inclusion and belonging every day. CVS Health is an affirmative action employer, and is an equal opportunity employer, as are the physician-owned businesses for which CVS Health provides management services. We do not discriminate in recruiting, hiring, promotion, or any other personnel action based on race, ethnicity, color, national origin, sex/gender, sexual orientation, gender identity or expression, religion, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. We proudly support and encourage people with military experience (active, veterans, reservists and National Guard) as well as military spouses to apply for CVS Health job opportunities.

Job ID: CVS-2418680BR_43524325
Employment Type: Other

Perks and Benefits

  • Health and Wellness

    • Health Insurance
    • Dental Insurance
    • Vision Insurance
    • Life Insurance
    • HSA
    • HSA With Employer Contribution
    • Pet Insurance
    • Mental Health Benefits
  • Parental Benefits

    • Fertility Benefits
    • Adoption Assistance Program
    • Family Support Resources
  • Work Flexibility

    • Flexible Work Hours
    • Remote Work Opportunities
    • Hybrid Work Opportunities
  • Vacation and Time Off

    • Paid Vacation
    • Paid Holidays
    • Personal/Sick Days
  • Financial and Retirement

    • 401(K) With Company Matching
  • Professional Development

    • Tuition Reimbursement
  • Diversity and Inclusion

    • Employee Resource Groups (ERG)
    • Diversity, Equity, and Inclusion Program

This job is no longer available.

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