Colgate University

Accounting Assistant

1 week agoHamilton, NY

Position Information

Job Category Support Staff
Position Title Accounting Assistant
Full Time/Part Time Full Time
Division Finance and Administration
Department Accounting & Control
Department Statement
Primarily responsible for accurate and timely input of accounts payable. Accountable for providing timely, accurate and courteous information to vendor questions regarding payment status.

Responsible for brokering support and answers for a variety of financial questions fielded to the accounting office. Reconciles selected general ledger accounts.

Responsible for the review and audit of payroll and payroll benefit payments. Ensures accuracy and timely payment of same. Accountable for providing accurate and timely answers to employees regarding payroll processing and paycheck accuracy.

Responsible for the review, analysis, audit and execution of online transactional activity. Responsible for the return and explanation for transactions that do not meet appropriate requirements.

Technical Competencies

Financial Analysis

Demonstrated mastery of financial data sufficient to error check and validate key data sets and reports.

Financial Systems

Demonstrated knowledge of key financial systems and University-related business policies and procedures sufficient to audit, process, approve and/or reject transaction requests.

Demonstrated ability to write complex reports from all relevant systems.


Demonstrated basic knowledge of general ledger transactions. Demonstrated ability to accurately enter and complete transactions in a timely manner.


Demonstrated knowledge of payroll transactions. As required, demonstrated ability to make payroll entries, run payroll, reconcile payroll files, generate files for taxes and other fringe benefits.

Behavioral Competencies

Personal Accountability for Results

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Effective Communication

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Problem Solving and Decision Making

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Change Management

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Leadership and Teamwork

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Creativity and Innovation

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Diversity and Inclusion

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.


Understands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus; supports and advances the university's sustainability initiatives; influences others to use sustainable practices.


Professional Experience/ Qualifications
  • Excellent understanding and use of Microsoft applications, including Excel.
  • Requires strong verbal and written communication skills, accuracy and attention to detail.
  • Ability to interact in a collegial manner with a culturally diverse group of faculty, staff, and students.
  • Must be able to manage confidential and sensitive information, maintaining the strictest confidentiality.

Preferred Qualifications
  • 1-3 years of hands-on accounting experience.
  • Previous experience in an academic setting desired.

An Associate's degree in accounting, bookkeeping, finance or similar field, or a combination of education and experience from which comparable skills are obtained is required.

Physical Requirements
Other Information

Posting Detail Information

Requisition Number 2023S034Posting
Temporary No
Work Schedule
Monday-Friday, 12 months

Job Open Date 05/16/2023
Job Close Date
Open Until Filled Yes
Special Instructions Summary
EEO Statement
It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veterans status, sexual orientation, gender identity or expression, genetic information, being or having been victims of domestic violence or stalking, familial status, or any other categories covered by law. Colgate is an Equal Opportunity/Affirmative Action employer. Candidates from historically underrepresented groups, women, persons with disabilities, and protected veterans are encouraged to apply.

Clery Act
The Campus Safety Department will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. To obtain a copy, contact the Campus Safety Compliance Manager via e-mail at You may also access the report from the Campus Safety web page at:

Client-provided location(s): Hamilton, NY 13346, USA
Job ID: Colgate-4986

Perks and Benefits

  • Health and Wellness

    • On-Site Gym
    • Short-Term Disability
    • Life Insurance
    • Vision Insurance
    • Dental Insurance
    • Health Insurance
    • FSA
  • Parental Benefits

    • Non-Birth Parent or Paternity Leave
    • Birth Parent or Maternity Leave
  • Office Life and Perks

    • Company Outings
    • Snacks
    • Happy Hours
    • Casual Dress
  • Vacation and Time Off

    • Leave of Absence
    • Personal/Sick Days
    • Paid Holidays
    • Paid Vacation
  • Professional Development

    • Lunch and Learns
    • Access to Online Courses
    • Learning and Development Stipend
    • Tuition Reimbursement
  • Diversity and Inclusion

    • Diversity, Equity, and Inclusion Program