Fiscal Manager

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

 The Mayor’s Office of Education brings a unified vision and organizing strategy to advance Mayor Parker’s vision of a world-class system of education for Philadelphians of all ages and socioeconomic backgrounds.

MOE develops policies and programs, implements mayoral initiatives, and facilitates collaboration across city departments and education institutions to support success for Philadelphia learners from kindergarten through adulthood. Focus areas include

K-12 education, career readiness and workforce development, post-secondary and adult education. MOE advocates for policies that enhance learning opportunities and works to secure funding for educational programs.

Job Description

Position Summary

The Fiscal Manager is responsible for overseeing and administering the fiscal operations of the Mayor’s Office of Education, including budget development, financial reporting, expenditure tracking, and contract compliance. This position works closely with the Operations Manager to support payroll, procurement, and vendor payments, and reports directly to the Deputy Chief Education Officer.

Essential Functions

• Assist with the preparation of the Office’s Operating and Target Budgets.
• Collaborate with program staff to develop annual spending plans.
• Prepare quarterly budget updates and analyze program performance measures.
• Elicit, review, and evaluate program budget requests for accuracy, completeness, and alignment with departmental priorities.
• Recommend adjustments to spending requests to ensure program efficiency and compliance with budgetary directives.
• Monitor expenditures across programs (Extended Day/Extended Year, Community Schools, Adult Education, Foster Grandparents Program).
• Prepare and distribute monthly expenditure reports to program staff and leadership.
• Identify potential overdrafts or surpluses and recommend corrective actions.
• Reconcile petty cash and ensure compliance with City fiscal policies.
• Prepare monthly payroll for the Foster Grandparents Program; serve as backup for payroll processing across other units as needed.
• Review invoices and coordinate with the Operations Manager to ensure timely vendor payments.
• Work with program staff and DHS contract administrators to ensure contract compliance and timely reimbursement of expenditures.
• Support the development of RFPs, RFQs, and small procurements for consulting services, training, and program initiatives.
• Review and evaluate delegate agency contract applications for adherence to guidelines and reasonableness of costs.
• Prepare financial reports and justifications for budget hearings and funding agencies.
• Support grant reporting requirements and reimbursement requests.
• Supervise and guide staff engaged in maintaining budgetary records, requisitions, invoices, and other fiscal documents.
• Perform other duties as assigned.

Required Competencies, Knowledge, Skills, and Abilities

Knowledge of:

• Principles and practices of operating and capital budget preparation and administration.
• Accounting principles and fiscal reporting requirements.
• Procurement, contracts, and grant compliance procedures.
• Cost analysis, performance measurement, and forecasting techniques.
• Financial reporting systems, including the use of spreadsheets and accounting software.

Skill in:

• Preparing and presenting clear, accurate, and comprehensive budget and expenditure reports.
• Conducting cost and statistical analyses to forecast expenditures and identify variances.
• Reviewing financial requests for accuracy, efficiency, and alignment with departmental priorities.

Ability to:

• Exercise initiative and sound judgment in analyzing fiscal needs and recommending solutions.
• Supervise and coordinate the work of technical and clerical staff engaged in fiscal operations.
• Establish and maintain effective working relationships with departmental administrators, City officials, and external partners.
• Interpret and apply State, Federal, and local fiscal and reporting requirements.

Qualifications

Bachelor’s degree in accounting, finance or business administration or a closely related field.

At least three years’ experience in budget, accounting or auditing at governmental agency or non-profit.

Additional Information

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary: $85,000

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 8 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx

Client-provided location(s): Philadelphia, PA

Job ID: 669ee12d-45bd-4aac-bdb8-8cfec482c596

Employment Type: OTHER

Posted: 2025-09-17T18:51:09