Director of Finance
- Philadelphia, PA
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What We Offer:
Impact - The work you do here matters to millions.
Growth - Philadelphia is growing, why not grow with it?
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Benefits - We care about your well being.
The Register of Wills is a state agency under the 1st Judicial District of Pennsylvania. Our mission is to preside over the protection of generational wealth. Our staff of experts provide both guidance and assistance through an array of city resources and services. In addition, our office administers critical functions pertaining to wills estates and guardianship.
Under the Direction of the Chief Deputy and Register of Wills, the Director of Finance plans, organizes, manages, and provides administrative direction and oversight for all financial functions and activities of the Register of Wills, including finance, accounting, and purchasing; provides highly responsible and complex professional assistance to the Register of Wills (“ROW”) in areas of expertise; contract management; office management and communications systems; and performs related work as required. The ideal candidate displays strong interpersonal skills and can focus on multiple projects, proactively work toward finding solutions, and collaborates well with other City departments and stakeholders.
- Coordinates the administration of the annual budget for the Register of Wills; provides for financial forecasting and planning; tracks the adopted budget and prepares periodic budget reviews for submission to the Register of Wills.
- Establishes the ROW’s central budgeting, accounting, purchasing, and financial reporting practices; evaluates accounting and purchasing procedures and financial controls; meets and confers with external auditors; responds to and implements annual audit recommendations.
- Manages revenue collection programs including estate administration and marriage license related fees and other sources.
- Manages and participates in all activities related to the ROW’s accounting function, including the accounting system, payroll, accounts payable, processing and issuance of checks, and cash receipts.
- Maintains and directs the maintenance of working and official departmental files.
- Performs other duties as assigned.
Education and Experience
- Equivalent to a Bachelor’s or Master’s degree in finance, accounting, business or public administration, organizational development, operations management, economics or a closely related field from an accredited college or university.
- Minimum of five (5) years of progressively responsible management or administrative experience in financial administration and/or City government.
- Certified Public Accountant (CPA) and/or Certified Public Finance Official (CPFO) preferred, but not required.
Competencies, Knowledge, Skills and Abilities
- Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
- Public agency budgetary, contract administration, and general principles of risk management related to the function of the assigned area.
- Principles, practices and techniques of financial services in a public agency setting, including finance, accounting, and purchasing.
- Applicable Federal, State, and local laws, codes, and regulations.
- Ability to process payroll and accounts payable, prepare bank reconciliations in the fund accounting environment, and prepare annual financial statements that comply with GAAP Accounting Principles.
- Organizational and management practices as applied to the analysis and evaluation of projects, programs, policies, procedures, and operational needs; principles and practices of municipal government administration.
- Record keeping principles and procedures.
- Develop and implement goals, objectives, policies, procedures, work standards, and internal controls for the department and assigned program areas.
- Provide administrative and professional leadership and direction for the department.
- Prepare and administer budgets; allocate limited resources in a cost-effective manner.
- Interpret, apply, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
- Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
- Establish and maintain a variety of filing, record-keeping, and tracking systems.
- Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
- Operate modern office equipment including computer equipment and specialized software applications programs.
- Comprehend and use English effectively including producing all forms of communication in a clear, concise, and understandable manner to intended audiences.
- Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
- Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Salary range: $75,000 - 85,000
Please submit a cover letter, resume and reference list with your application. Applications without all documents will not be considered.
Did you know?
- We are a Public Service Loan Forgiveness Program qualified employer
- Employees are eligible for a 25% tuition discount program (and sometimes spouses and dependents as well) in partnership with area colleges and universities
- We offer comprehensive health coverage for employees and their eligible dependents
- Our wellness program offers eligibility into the discounted medical plan
- Employees receive paid vacation, sick leave, and holidays
- Generous retirement savings options are available
Successful candidate must be a city of Philadelphia resident within six months of hire
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to email@example.com. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx
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