Contracts and Programs Compliance Specialist – Office of Community Empowerment and Opportunity
- Philadelphia, PA
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What We Offer:
Impact - The work you do here matters to millions.
Growth - Philadelphia is growing, why not grow with it?
Diversity & Inclusion - Find a career in a place where everyone belongs.
Opportunities in Tech - Don’t wait for the future, shape it.
Benefits - We care about your well being.
The Office of Community Empowerment and Opportunity (CEO) provides leadership on issues of economic justice by advancing racial equity and inclusive growth to ensure that all Philadelphians share in the city’s prosperous future and by alleviating the immediate impact of poverty on individuals, families and communities. CEO is Philadelphia’s Community Action Agency (CAA); CAAs are private or public agencies created by the 1964 Economic Opportunity Act and federally designated to receive Community Services Block Grant (CSBG) funding.
CEO’s Guiding Principles
- We believe city government has the responsibility to provide opportunities to and promote the well-being of all citizens while representing their best interests.
- We believe the people of Philadelphia deserve the opportunity to live happy, healthy, and full lives.
- We believe people can offer meaningful insights into both their personal experiences and how the systems around them function.
- We believe poverty is a systemic issue and city government can lead in dismantling the barriers that often prevent opportunities.
- Dignity: How we treat the community we serve is reflective of how we treat each other.
- Inclusivity: We all benefit when the talents and contributions of all members are available to our communities.
- Persistence: When we get discouraged, we find ways to lift each other up and push forward.
- Accountability: We are transparent and honest about our plans, our actions, and our results.
- Honesty: We create a safe space without judgment to have healthy and honest dialogue about systems, people and misconceptions.
The Contracts and Programs Compliance Specialist is a key staff position to ensure that CEO’s programs and contractors provide quality services in accordance with contracts, current laws, rules, policies and procedures. As a central component of the contracting and data collection team, this position reports to the Contracts and Data Unit Manager, who reports to the Director of Administrative Services with support and oversight from the Director of Operations and Information Technology.
Employees in this class are responsible for administering terms of contracts and/or grants that relate to specialized activities within one of various city departments. Work is of more than average difficulty and involves monitoring the performance of City contractor(s) and the city as appropriate. Employees review work that is performed daily, while in progress and/or upon completion, as well as records and reports, to ensure terms of contracts and/or grants are met. Employees coordinate with contractors on complaints received and appropriate action taken. Under general supervision, work involves public contact requiring the exercise of tact and courtesy and may involve determining composition requirements for contracts and/or grants. Reasonable initiative and independent judgment are required in interpreting rules and regulations. Work is reviewed in progress and upon completion, through observation, reports submitted, and results obtained.
Key responsibilities include monitoring grantee performance and in-house programs; providing guidance and technical assistance; verifying delivery of services; ensuring funding is used only for authorized purposes; monitoring quality of data collection; and providing direct support on data entry. Monitors will also be expected to complete other duties as assigned.
- Reviewing and assuring the contractor's compliance with the technical requirements of the contract, including providing the Contractor with technical direction, which must remain within the scope of the contract as it is written.
- Inspecting and certifying acceptability of the services rendered throughout the period of performance in terms of quantity, quality, timeliness and cost as these terms are defined in the contract.
- Reviews and approves reports and all materials provided by the Contractor as called for by the contract. Notifies the Contracting Officer and Supervisor if reports or other items submitted are to be rejected and states the basis for rejection.
- Keeps detailed records of the Contractor's performance, and if it is not satisfactory or if problems are anticipated, notifies the Contracting Officer and supervisor, in writing, as to the cause and recommends a course of action from a technical standpoint. Immediate notification is essential to assure that the Contracting Officer takes timely and appropriate action to protect the Government's rights under the contract.
- Makes site visits, when appropriate, to the Contractor's facility and checks contractor performance to include:
- Actual performance versus scheduled and reported performance. The Contracting Officer and supervisor should be informed of any adverse conditions noted;
- Changes in technical performance which may affect the Contractor's financial status, create personnel or labor difficulties, overextend facilities, etc.;
- Verification that the employees charged to the contract are performing work under the contract;
- Ensures timely notification by the Contractor of any anticipated overrun or underrun of the estimated cost under cost-reimbursement contracts;
- Any other outstanding technical issues.
- Provide data management and analysis for assigned projects
- Perform data validation and quality control checks to ensure compliance and accuracy
- Participate in strategic planning with regards to program development
- Assist with program assessments ensuring programmatic goals are well documented
- Manage partnership, collaborations and/or sub-contractors
- Peer to Peer training
Education and Experience
- Associate degree in business, accounting or a related field from an accredited college
- At least two (2) years’ experience in contract or grants writing and/or monitoring as appropriate to the job; or equivalent combination of training and experience.
Competencies, Knowledge, Skills and Abilities
- Experience in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management, and developing Monitoring & Evaluation as well as performance monitoring plans.
- Knowledge of the major evaluation methodologies (e.g., qualitative, quantitative, mixed method, and impact) and data collection and analysis methodologies.
- Experience in planning and managing surveys.
- Experience developing and refining data collection tools.
- Experience with data quality assessments and oversight.
- Ability to facilitate and serve as a project liaison for externally managed evaluations
Please submit a cover letter, resume and reference list with your application. Applications without all documents will not be considered.
Did you know?
- We are a Public Service Loan Forgiveness Program qualified employer
- Employees are eligible for a 25% tuition discount program (and sometimes spouses and dependents as well) in partnership with area colleges and universities
- We offer comprehensive health coverage for employees and their eligible dependents
- Our wellness program offers eligibility into the discounted medical plan
- Employees receive paid vacation, sick leave, and holidays
- Generous retirement savings options are available
Successful candidate must be a city of Philadelphia resident within six months of hire
CEO is committed to building a diverse staff and strongly encourages applications from all candidates.
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to firstname.lastname@example.org. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx
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