Purchasing Agent

About City of Hope

City of Hope, an innovative biomedical research, treatment and educational institution with over 5,000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.

Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research. City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation’s 20 leading cancer centers that develops and institutes standards of care for cancer treatment.

Position Summary:

Responsible for purchasing actions associated with assigned commodity groups and/or vendors. Purchases goods and services for City of Hope departments at the lowest cost consistent with accepted standards for quality and service. Assures that follow-up with suppliers is performed, ensuring compliance with prices and deliveries.

Essential Functions:

  • Reviews approved requisitions to assure that adequate information is indicated.
  • Consults with the customer in order to obtain technical information, specifications, and recommended vendors.
  • Obtains and reviews any technical information available and contacts vendors to obtain competitive bids on the item to be purchased.
  • Selects supply source that can provide the desired quality, prompt service, best price, GPO compliance, standardization, and technical integration with MMIS systems.
  • Decides which type of purchase order should be awarded to qualified suppliers, standard, amount only, or scheduled.
  • Assures that follow-up takes place on items purchased in order to assure timely delivery and correctness of receipts.
  • Coordinates with departments, receiving personnel, vendors and accounts payable personnel to resolve problems encountered with prices or delivery of the order.
  • Assists departments and/or staff as required to obtain and/or identify supplies or technical and specialized equipment necessary to provide City of Hope with needed products.
  • Performs data entry , auto sourcing, purchase order acknowledgments, EDI Transactions, and match exceptions in PeopleSoft.
  • Prepares reports on product research, standards and cost analysis to be discussed with the department in order to make final decision concerning vendor and price.
  • Collaborates with Value Analysis and Systems Management teams to determine stock/non-stock, internally cataloged, and value analysis qualified products.
  • May assume duties of Purchasing Management during absence.
  • Attends meetings and participates on committees as required. Communicates relevant issues to the Department Head and other staff members.

Follows established City of Hope and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, includingadherence to theworkplaceCode of Conduct and Compliance Plan. Practices a high level of integrity and honesty in maintaining confidentiality.

Performs other related duties as assigned or requested.

Position Qualifications:

Minimum Education
  • High School Diploma required
  • Basic college courses

Minimum Experience
  • Experience in Supply Chain or Procure to Pay process, preferred, 2 years hospital purchasing experience and knowledge in PeopleSoft or similar Purchasing ERP systems

Preferred Courses/Training
  • Courses in purchasing or finance

Preferred Education
  • Advanced degree

Skills: Other
  • Foster and promote a positive image and professional appearance
  • Must possess excellent time management skills
  • Ability to thrive in a fast pace environment and prioritize workload
  • Ability to communicate urgent and unique requests, internally and externally, in a professional manner
  • Strong communication and troubleshooting skills, ability to problem solve

Aptitude: Req./Pref.
  • Answer telephones
  • Proofread documents
  • Data entry
  • Maintain paperless systems
  • Schedule appointments
  • Post/transfer data
  • Instruct/train others

  • Microsoft Office
    • Excel
    • Word
    • PowerPoint
    • Outlook
  • PeopleSoft
  • Adobe †Preferred

Machines/Equip: Req./Pref.
  • Personal computer
  • Fax
  • Photocopier/Scanner
  • Phone

Working / Environmental Conditions
  • Atmosphere and environment associated with an office setting
  • Subject to many interruptions
  • Requires judgement that could affect image of The City of Hope
  • Moderate pressure due to multiple calls and inquiries

Physical Demands
  • Light physical effort (lift/carry up to 10 lbs)
  • Mostly sedentary work
  • Occasional standing/walking
  • Manual dexterity and mobility
  • Extensive telephone and email activity

  • Excellent oral/written communication and organizational skills
  • Ability to communicate urgent and unique requests, internally and externally, in a professional manner

City of Hope is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.

Meet Some of City of Hope's Employees

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Working within the Foundation and Relations Department, Libby prepares and provides frontline fundraisers with prospective donor profiles—financing City of Hope’s outstanding patient care and clinical research.

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Sharee assesses data and devises the most effective means of achieving City of Hope’s virtuous health care goals. She explores all options available to assure the very best possible outcomes for patients in need.

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