Post Award Accountant
Job Title: Accountant
Under the direction of the Manager, Post Award Accounting, this position is responsible for post award administration and fiscal management of intramurally and extramurally funded projects in accordance with government regulations, donor requirements, and City of Hope policies. The Accountant will monitor fiscal performance on projects, prepare, review, and process financial transactions, and ensure timely invoicing, financial reporting, and close-out of grants/contracts. The Accountant will be responsible for cash management, including cash collections on accounts receivables and the Letter of Credit Drawdown. The Accountant will provided expert support to PIs, faculty, department/divisions to establish new awards, monitor expenditure activity and reconcile, analyze and report in accordance with institutional and sponsor regulations and handle issues with integrity. The Accountant will be the point of contact for sponsoring agencies and serve as a liaison for City of Hope.
A successful candidate will have research administration and/or clinical research experience; knowledge of a variety of funding types; experience working with faculty in academic, research, clinical, or administrative settings; ability to collaborate on complex issues; perform effectively in a deadline driven environment; strong interpersonal skills and a strong service orientation.
Specific job responsibilities include:
- Post Award Administration
- Interpret City of Hope and sponsor regulations and guidelines for award management and partner with divisional/departmental administrators in managing their intramural and extramural funding
- Maintain current working knowledge of federal regulations, sponsor policies, and City of Hope policies
- Maintain, and analyze budgets, preparing reports that compare budgeted costs to actual costs
- Create new projects in PeopleSoft for intramural and extramural funds and maintains official award documentation for all awards. In conjunction with the Office of Sponsored Research (OSR), reviews and processes all approved Requests for Advanced Spending (RAS)
- Review financial transactionsto allow ability and availability of funding on intramural and extramural funded awards, including check requests, expense reimbursements, subcontractor requests, purchase requisitions and travel requests
- Oversee changes to award budgets and the record keeping of relevant documentation
- Review and process expenses transfers, including interdepartmental expense transfers and verification of validity of accounting string
- Responsible for timely invoicing and financial reporting
- Process letter of credit draw requests and perform regular letter of credit reporting
- Deposit and reconcile all incoming payments
- Monitor unbilled accounts and coordinate with the Departments/Divisions, Office of Sponsored Research (OSR), Research Finance, Clinical Research, and/or the sponsor to ensure payments are received
- Responsible for timely closeout of awards through coordination with the Principal Investigators and Department/Division administration, reviewing Time and Effort reporting by research faculty
- Assists in the month-end close and year-end financial audits for the Beckman Research Institute and Medical Center contract and grant activity, including the annual A-133 audit, conducted by internal and external auditors
- Respond to agency requests and coordinate with the Director, Post Award, Office of Sponsored Research (OSR), and Research Finance
- Maintain financial integrity of assigned portfolio by monitoring and generating regular reconciliations
- Provide excellent customer service by responding to inquiries and addressing concerns in a timely manner
- Meet with Principal Investigators and/or Administrators as needed for award and expenditure monitoring
- Report to the Director, Post Award, Office of Sponsored Research (OSR), and Research Finance
- Problem Resolution
- Advise management about issues such as resource utilization, compliance, and the assumptions underlying budget forecasts
- Answer all inquiries for the areas served.
- 2+ years of research administration, post award, research finance and/or relevant experience with working knowledge of OMB Circulars and other federal and non-federal agency guidelines.
- Experience working in both grants and contracts in a hospital or university setting. This position requires the application of a knowledge of principals, concepts and theories of accounting and demonstrates ability to apply accounting practices.
- Bachelor's degree or equivalent experience
- Microsoft Office experience, including Word and Excel
Skills and Ability:
- Excellent oral/written communication and organization skills
- Must demonstrate solid technical knowledge of relevant OMB regulations (A-133, A-110, A-21 and other agency specific regulations.
- Detailed knowledge and ability to interpret sponsor guidelines and regulations
- Working knowledge of enterprise-wide research administration software applications
- Sufficiently skilled to independently analyze accounting transactions and reconcile financial information
- Emotional intelligence and professionalism in building strategic relationships
- Passion for service excellence, urgency, and integrity
- Strong ability to diagnose and solve problems using sound judgment and decision-making abilities
- Strong focus on providing excellent customer service
- Professionalism in all communication, as expected in interaction with customers
- Excellent skills to work collaboratively and act persuasively in sensitive situations
- Strong project management skills to set priorities and adhere to deadlines
- Foster and promote a positive image and professional appearance
About City of Hope
City of Hope, an innovative biomedical research, treatment and educational institution with over 4000 employees, is dedicated to the prevention and cure of cancer and other life-threatening diseases and guided by a compassionate, patient-centered philosophy.
Founded in 1913 and headquartered in Duarte, California, City of Hope is a remarkable non-profit institution, where compassion and advanced care go hand-in-hand with excellence in clinical and scientific research. City of Hope is a National Cancer Institute designated Comprehensive Cancer Center and a founding member of the National Comprehensive Cancer Network, an alliance of the nation's 20 leading cancer centers that develops and institutes standards of care for cancer treatment.
City of Hope strongly supports and values the uniqueness of all individuals and promotes a work environment where diversity is embraced. City of Hope is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with disability.
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